Executive Assistant to VP – Union & Operations Coordinator

WORK INCORPORATED; Boston (MA); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

On-site work schedule Monday–Friday

Free parking at Dorchester location

Job summary

FM&M, Inc. is seeking an Administrative Assistant to support the Vice President in a fast-paced, unionized, multi-site commercial janitorial and facility services operation in Boston, MA. You will organize priorities, prepare reports, and coordinate communications to keep leadership aligned with key initiatives.

Strong organizational skills, discretion, and excellent MS Office proficiency are required. This role offers a stable schedule, competitive pay, and comprehensive benefits in a

Qualifications

• Administrative or executive support experience is preferred, especially supporting a senior leader.
• Experience in a union environment or multi-site operations is a plus.
• Bilingual English/Spanish candidates are strongly preferred.

Responsibilities

• Support the Vice President by managing calendars, meetings, and correspondence.
• Prepare reports, spreadsheets, presentations, and business documents.
• Coordinate meetings and site visits, and track action items and follow-ups.
• Maintain confidential employee and vendor information with discretion.
• Coordinate information across offices, management, and field teams.

Skills

Organization

Attention to detail

Written communication

Verbal communication

MS Office

Discretion

Interpersonal skills

Tools

MS Office

Calendar management

Report generation

Job description

FM&M, Inc. is seeking an Administrative Assistant to support the Vice President in a fast-paced, unionized, multi-site commercial janitorial and facility services operation in Boston, MA. You will organize priorities, prepare reports, and coordinate communications to keep leadership aligned with key initiatives.

Strong organizational skills, discretion, and excellent MS Office proficiency are required. This role offers a stable schedule, competitive pay, and comprehensive benefits in a