Executive Assistant to VP & SVP Leadership

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced Executive Assistant to provide high-level administrative support to VP-level executives. The role requires scheduling, calendar management, meeting coordination, and budget-related tasks.

The ideal candidate has 4 years of related experience, a high school diploma (Bachelor’s preferred), and strong communication and organizational skills to manage multiple stakeholders and teams effectively.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree in Business, Healthcare, or related field.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Communication

Organizational skills

Customer service

Interpersonal skills

Meeting scheduling

Microsoft Office

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office

Job description

Children’s Healthcare of Atlanta is seeking an experienced Executive Assistant to provide high-level administrative support to VP-level executives. The role requires scheduling, calendar management, meeting coordination, and budget-related tasks.

The ideal candidate has 4 years of related experience, a high school diploma (Bachelor’s preferred), and strong communication and organizational skills to manage multiple stakeholders and teams effectively.