Executive Assistant (CPG Physician Practice)

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

Children's Healthcare of Atlanta is seeking an Executive Assistant to provide high-level administrative support to Vice President–level leaders in a fast-paced hospital setting. This on-site role requires meticulous calendar management, meeting coordination, and cross-department communication in a healthcare environment.

Candidates should have at least 4 years of executive support experience, a Bachelor's degree (or higher) in a related field preferred, and strong MS Office skills.

Qualifications

• 4 years of administrative experience supporting vice president-level roles.
• Bachelor's degree in Business, Healthcare, or related field preferred.
• High school diploma or equivalent required.

Responsibilities

• Maintains calendar and schedules appointments for leader.
• Schedules meetings, rooms, meals, agendas, minutes, and attendees.
• Manages payroll reports for assigned staff and processes expense reports.
• Screens calls and coordinates vendor and internal communications.
• Provides backup support for other Executive Assistants as needed.
• Assists with budget preparation and reconciliation of financials.

Skills

Communication skills

Microsoft Office

Meeting scheduling

Budget management

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office Suite

Job description

Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's.

Work Shift

Day

Work Day(s)

Monday-Friday

Shift Start Time

8:00 AM

Shift End Time

5:00 PM

Worker Sub-Type

Regular

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor's degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support