Executive Assistant to VP/SVP - Healthcare Admin Pro

Parkland Health and Hospital System (PHHS); Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Parkland Health and Hospital System is seeking an experienced administrative professional to provide secretarial support to VP/SVP level executives at Moody Outpatient Center. Responsibilities include calendar management, meeting coordination, minutes, and travel arrangements on-site in Dallas.

The role requires five years of secretarial experience, superb written/verbal communication, and strong MS Office skills.

Qualifications

• Five (5) years of secretarial experience.
• Excellent verbal and written skills.
• Familiar with the operations of standard office equipment and healthcare terminology.
• Ability to compose correspondence independently.
• Ability to demonstrate good phone techniques and manners.
• Ability to use sound judgment in making complex decisions.
• Proficient in MS Office, Word, Excel and PowerPoint.

Responsibilities

• Maintain VP/SVP's calendar, scheduling meetings and appointments as requested.
• Plan, coordinate and participate in administrative meetings; arrange meeting rooms; order catering; prepare agendas; distribute mail; transcribe minutes; coordinate follow-up actions.
• Provide reception and telephone service; assess urgency and refer to the appropriate person.
• Read incoming correspondence; determine deadlines; prepare backup material for VP/SVP's review; coordinate follow-up.
• Compose correspondence requiring understanding of hospital operations and policies; initiate and maintain filing systems.
• Arrange travel for VP/SVP or groups including flights, lodging, and venues.
• In VP/SVP's absence, respond to requests and escalate as needed.
• Organize workflow to minimize supervisor interruptions.
• Maintain patient confidentiality in all duties.
• Perform other duties as assigned.
• Identify ways to improve work processes and customer satisfaction.

Skills

Verbal & written communication

Compose correspondence independently

Healthcare terminology

Phone etiquette

Good judgment

MS Office proficiency

Word

Excel

PowerPoint

Tools

MS Office

Word

Excel

PowerPoint

Job description

Parkland Health and Hospital System is seeking an experienced administrative professional to provide secretarial support to VP/SVP level executives at Moody Outpatient Center. Responsibilities include calendar management, meeting coordination, minutes, and travel arrangements on-site in Dallas.

The role requires five years of secretarial experience, superb written/verbal communication, and strong MS Office skills.