Executive Assistant to VP & SVP — Dynamic NA Leadership

Spectraforce Technologies; San Diego (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Spectraforce Technologies in San Diego, CA seeks an experienced Assistant to VP/SVP to support multiple VPs and the SVP President. The role requires high discretion, strong communication and organizational skills in a fast-paced environment.

The successful candidate will manage complex calendars, travel, meetings, and events, while partnering with Biz Ops and HRBP. 5-month to 6+ month engagement with domestic/international travel expectations.

Qualifications

• High School Degree, Associates or Bachelors degree required.
• 6 years of related experience required in working in an executive assistant role supporting Executive or C-Level executives preferred.

Responsibilities

• Provide sophisticated calendar management for multiple members of the North America Customer and Partner leadership team.
• Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including business reviews, speaking engagement and high-profile external meetings as well as CEOCFO-level internal meetings make judgements based on priority to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.
• Manage travel schedule. Ability to book and manage complex domestic and international travel.
• Event planning and management. End-to-end management of team events, including ability to recommend plan schedule, book, and ensure smooth execution.
• Complete a broad variety of administrative tasks which could include: maintaining organizational charts, contact lists, completing expense reports, and general administrative responsibilities.
• Serve as a point of contact for internal and external constituencies on all matters pertaining to the VPs supporting, including those of a highly confidential or critical nature.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect leaders style and organization policy.
• Other projects/duties assigned for the overall benefit of the organization such as the organizations site and team events.

Skills

Calendar Management

Travel Coordination

Meeting Scheduling

Confidentiality

Professionalism

Communication Skills

Problem Solving

Microsoft Office

Education

High School Degree, Associates or Bachelors degree required

Tools

Microsoft Office

Job description

Spectraforce Technologies in San Diego, CA seeks an experienced Assistant to VP/SVP to support multiple VPs and the SVP President. The role requires high discretion, strong communication and organizational skills in a fast-paced environment.

The successful candidate will manage complex calendars, travel, meetings, and events, while partnering with Biz Ops and HRBP. 5-month to 6+ month engagement with domestic/international travel expectations.