Executive Assistant to VP — Strategic Leadership Support

choa; Atlanta (GA); On-site; USD 52,000 - 78,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Executive Administrative Assistant to provide high-level support to VP and SVP levels. You will manage calendars, coordinate meetings, prepare agendas, and ensure professional communication across the organization.

Responsibilities include scheduling multi-stakeholder meetings, handling expense reports and budget processes, and providing backup coverage for teammates.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree preferred; high school diploma required.
• Strong verbal and written communication and meeting coordination skills.

Responsibilities

• Maintains calendar, schedules appointments for leader.
• Schedules meetings for assigned leader, coordinates logistics and minutes.
• Maintains payroll reports reflecting staff time and leave.
• Approves expense reports as assigned by leader.
• Screens calls and manages vendor/internal relationships.
• May serve on special projects or act as department representative.
• Prepares minutes/agenda and coordinates materials.
• Provides backup when other assistants are unavailable.
• Assists with budget preparation and invoicing.

Skills

Communication skills

Organizational skills

Interpersonal skills

Microsoft Office

Meeting scheduling

Vendor coordination

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Job description

Children’s Healthcare of Atlanta is seeking an Executive Administrative Assistant to provide high-level support to VP and SVP levels. You will manage calendars, coordinate meetings, prepare agendas, and ensure professional communication across the organization.

Responsibilities include scheduling multi-stakeholder meetings, handling expense reports and budget processes, and providing backup coverage for teammates.