Executive Assistant to VP – Healthcare Leadership

choa; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced Executive Assistant to provide high-level administrative support to vice presidents. The role handles complex calendars, meeting logistics, and sensitive information.

You will coordinate multi-stakeholder meetings, prepare minutes, manage payroll reports, process invoices, and assist with budget tasks. Strong communication and MS Office proficiency are essential.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree preferred; high school diploma required.
• Strong verbal and written communication; expert calendar management.

Responsibilities

• Maintains calendar, schedules appointments, and coordinates time with leaders.
• Schedules meetings, reserves rooms, arranges meals, creates agendas, and takes minutes.
• Manages payroll reports for assigned staff, and approves expenses.
• Screens calls and coordinates with vendors and internal staff.
• Prepares minutes/agenda and supports budget preparation and invoices.
• Provides backup when other EAs are unavailable.

Skills

Verbal & written communication

Organizational skills

Customer service

Interpersonal skills

Meeting coordination

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office

Windows applications

Job description

Children’s Healthcare of Atlanta is seeking an experienced Executive Assistant to provide high-level administrative support to vice presidents. The role handles complex calendars, meeting logistics, and sensitive information.

You will coordinate multi-stakeholder meetings, prepare minutes, manage payroll reports, process invoices, and assist with budget tasks. Strong communication and MS Office proficiency are essential.