Strategic Executive Assistant to VP, Managed Care

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children's Healthcare of Atlanta is seeking an executive-level administrative professional to support vice president and senior vice president roles. Responsibilities include managing calendars, coordinating multi-stakeholder meetings, and handling budgets and invoices with precision.

The ideal candidate has 4 years of VP-level support, strong communication, and advanced Microsoft Office skills. This on-site role emphasizes confidentiality, organization, and proactive problem-solving.

Qualifications

• 4 years of administrative experience supporting vice president-level roles.
• Bachelor’s degree in Business, Healthcare, or related field.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Customer service

Meeting coordination

Microsoft Office

Education

Bachelor's degree in Business, Healthcare, or related field

High school diploma or equivalent

Tools

Microsoft Office

Windows-based applications

Job description

Children's Healthcare of Atlanta is seeking an executive-level administrative professional to support vice president and senior vice president roles. Responsibilities include managing calendars, coordinating multi-stakeholder meetings, and handling budgets and invoices with precision.

The ideal candidate has 4 years of VP-level support, strong communication, and advanced Microsoft Office skills. This on-site role emphasizes confidentiality, organization, and proactive problem-solving.