Executive Assistant to VP — Calendar & Operations Pro

choa; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high-level administrative support to vice president-level roles in our Atlanta campus. You will manage complex calendars, coordinate multi-stakeholder meetings, and handle budget and payroll-related tasks with discretion.

The ideal candidate has 4+ years of VP-support experience, strong communication, and advanced MS Office skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Bachelor’s degree in Business, Healthcare, or related field preferred.
• High school diploma or equivalent.
• No professional certifications required.

Responsibilities

• Maintain calendar and schedule appointments for the leader.
• Schedule meetings, reserve rooms, arrange meals, prepare agendas and minutes.
• Process payroll reports for assigned staff and manage timekeeping.
• Approve expense reports and manage invoices.
• Screen calls and liaise with vendors and internal teams.
• Provide backup support for other Executive Assistants as needed.
• Open and distribute mail, and handle communications.
• Assist with budget preparation and financial reconciliations.

Skills

Verbal communication

Written communication

organizational skills

calendar management

meetings coordination

Education

Bachelor's degree in Business/Healthcare

High school diploma or equivalent

Tools

Microsoft Office

Windows-based applications

Job description

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide high-level administrative support to vice president-level roles in our Atlanta campus. You will manage complex calendars, coordinate multi-stakeholder meetings, and handle budget and payroll-related tasks with discretion.

The ideal candidate has 4+ years of VP-support experience, strong communication, and advanced MS Office skills.