Executive Assistant to VP - Healthcare Admin & Scheduling

choa; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Administrative Assistant to support VP-level executives. The role emphasizes calendar management, meeting coordination, and clear communication across departments, ensuring efficient operations for leadership.

The ideal candidate will have 4 years of administrative experience, a Bachelor's degree in Business or Healthcare, and strong MS Office skills. This on-site position offers opportunities for growth within a leading pediatric health system.

Qualifications

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
• Experience coordinating large-scale VP-level division and team meetings.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Education

Bachelor’s degree in Business/Healthcare

High school diploma

Tools

Microsoft Office suite

Job description

Children’s Healthcare of Atlanta is seeking an Administrative Assistant to support VP-level executives. The role emphasizes calendar management, meeting coordination, and clear communication across departments, ensuring efficient operations for leadership.

The ideal candidate will have 4 years of administrative experience, a Bachelor's degree in Business or Healthcare, and strong MS Office skills. This on-site position offers opportunities for growth within a leading pediatric health system.