Executive Assistant to VP, Safety & Security | Hybrid

International Justice Mission; United States; Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

Commuter and parking benefits

Retirement benefits

Paid leave 23 days

Holidays (12)

Job summary

International Justice Mission (IJM) is seeking an Administrative Assistant to provide executive and team support, including calendar management, travel logistics, and document handling for the Vice President of Safety & Security and the Global Safety & Security team.

The role requires organizing meetings across time zones, drafting routine communications, onboarding new staff, and assisting with budgets and vendor records.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Two+ years in administrative support, executive support, office coordination, or related field.
• Experience supporting senior leaders or globally dispersed teams preferred.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams/SharePoint).
• Ability to manage complex calendars, travel logistics, invoices, contracts, and vendor documents.

Responsibilities

• Manages scheduling, calendar coordination, and meeting logistics for senior leaders.
• Coordinates team meetings, interviews, and vendor appointments with materials and agenda packets.
• Prepares briefing materials, notes, and presentations; documents actions and follow-ups.

Skills

Calendar management

Executive support

Communication

Travel coordination

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Workday

Asana

Microsoft Planner

Job description

International Justice Mission (IJM) is seeking an Administrative Assistant to provide executive and team support, including calendar management, travel logistics, and document handling for the Vice President of Safety & Security and the Global Safety & Security team.

The role requires organizing meetings across time zones, drafting routine communications, onboarding new staff, and assisting with budgets and vendor records.