Hybrid Admin Assistant for VP of Safety & Security

ijm; Virginia; Hybrid; USD 42,000 - 56,000; Full time

Job summary

International Justice Mission (IJM) is seeking an Administrative Assistant to provide administrative and coordination support to the Vice President of Safety & Security and the Global Safety & Security team. The role encompasses meeting and calendar coordination, travel logistics, and records management.

This is a full-time, fixed-term position based in the Washington, DC area with hybrid onsite Tuesdays and Thursdays. Visa sponsorship is not available.

Responsibilities

• Manages scheduling, calendar coordination, and meeting logistics for VP of Safety & Security and designated GSS leaders to support effective use of leadership time.
• Coordinates recurring team meetings, leadership check-ins, stakeholder discussions, interviews, and vendor appointments and ensures participants receive accurate information and materials.
• Prepares agendas, assembles briefing materials, records action items, and supports routine follow-up so decisions and commitments are documented and advanced.
• Drafts and formats routine correspondence, meeting notes, briefing documents, presentations, and internal communications in accordance with IJM standards; and
• Supports administrative onboarding and setup for employees, contractors, consultants, and temporary team members.

Job description

International Justice Mission (IJM) is seeking an Administrative Assistant to provide administrative and coordination support to the Vice President of Safety & Security and the Global Safety & Security team. The role encompasses meeting and calendar coordination, travel logistics, and records management.

This is a full-time, fixed-term position based in the Washington, DC area with hybrid onsite Tuesdays and Thursdays. Visa sponsorship is not available.