Executive Assistant to VP, Global Safety & Security

International Justice Mission; Arlington (VA); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Commuter benefits

Retirement options

Paid leave 23 days

Holidays

Job summary

International Justice Mission (IJM) seeks an Administrative Assistant to provide comprehensive support to the Vice President of Safety & Security and the Global Safety & Security team in the Washington, DC area. The role involves calendar management, travel logistics, records maintenance, and coordination of meetings, trainings, and events across time zones.

Hybrid work arrangement (onsite Tuesdays & Thursdays) supports efficient day-to-day operations and confidential information handling.

Qualifications

• 2+ years in administrative support or office coordination.
• Experience supporting senior leaders or dispersed teams preferred.
• Experience handling calendars, travel, invoices, and vendor docs using standard systems.
• Familiarity with Workday, Asana, Planner or similar tools is preferred.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage VP of Safety & Security calendars, meetings, and logistics.
• Coordinate team meetings, interviews, and vendor appointments with materials.
• Prepare agendas, briefing materials, and follow-up actions.
• Draft routine correspondence and internal communications per IJM standards.
• Onboard new employees and contractors with setup and documentation.

Skills

Calendar management

Travel logistics

Invoices & POs

Documentation & records

Communications across cultures

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft 365

SharePoint

Asana

Job description

International Justice Mission (IJM) seeks an Administrative Assistant to provide comprehensive support to the Vice President of Safety & Security and the Global Safety & Security team in the Washington, DC area. The role involves calendar management, travel logistics, records maintenance, and coordination of meetings, trainings, and events across time zones.

Hybrid work arrangement (onsite Tuesdays & Thursdays) supports efficient day-to-day operations and confidential information handling.