Executive Assistant to COO — Global Operations (Hybrid)

International Justice Mission; Arlington (VA); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical benefits

Parking benefits in DC area

Paid leave 23 days

12 holidays

Job summary

International Justice Mission (IJM) is seeking an Executive Assistant to support the Chief Operating Officer and the Global Business Operations division. The role involves calendar management, meeting support, travel arrangements, and expense reporting to keep leaders focused on strategic priorities.

The position is based in the Washington, DC area and can be hybrid (onsite Tuesdays & Thursdays). Visa sponsorship is not available. Candidates must be authorized to work in the United States.

Qualifications

• 5+ years of top-level administrative support in a fast-paced, multicultural environment.
• Bachelor’s degree in Business Administration or equivalent.
• Excellent planning, multi-tasking and confidentiality.
• Advanced MS Office and SharePoint proficiency.

Responsibilities

• Manage COO calendar, schedule meetings and travel.
• Draft memos and presentations for the COO.
• Coordinate cross-functional meetings and communications.
• Support budget and expense reporting for GBO.
• Assist in onboarding of new GBO hires and interns.
• Prepare materials for deadlines and track action items.

Skills

Administrative support

Planning

Communication

Interpersonal skills

Confidentiality

Education

Bachelor's degree in Business Administration or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

Job description

International Justice Mission (IJM) is seeking an Executive Assistant to support the Chief Operating Officer and the Global Business Operations division. The role involves calendar management, meeting support, travel arrangements, and expense reporting to keep leaders focused on strategic priorities.

The position is based in the Washington, DC area and can be hybrid (onsite Tuesdays & Thursdays). Visa sponsorship is not available. Candidates must be authorized to work in the United States.