Hybrid Executive Assistant to Global Safety & Security Leader

International Justice Mission; Virginia; Híbrido; USD 42.000 - 58.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage

Commuter benefits

Retirement options

Paid leave and holidays

Descripción de la vacante

International Justice Mission (IJM) seeks an Administrative Assistant to provide high‑quality administrative and coordination support to the Vice President of Safety & Security and the Global Safety & Security team. The role covers scheduling, travel logistics, document management, and financial administration in a hybrid setup based in the Washington, DC area.

The candidate will support meetings, onboarding, vendor tracking, and confidential information handling in a fast-paced nonprofit

Formación

• High school diploma required; associate/bachelor’s preferred.
• 2+ years of administrative support experience.
• Experience supporting senior leaders or dispersed teams is preferred.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to coordinate complex calendars, travel logistics, and events across time zones.

Responsabilidades

• Manage scheduling, calendar coordination, and meeting logistics for senior leaders.
• Coordinate travel, lodging, ground transportation, and related logistics.
• Process invoices, expense documentation, and vendor/contract records.
• Maintain organized electronic files, SharePoint sites, and document templates.
• Coordinate invitations, registrations, and materials for meetings and events.
• Support cross-functional teams and risk-related administrative activities as needed.

Conocimientos

Calendar management

Travel logistics

Document management

Microsoft 365

Communication

Educación

High school diploma

Herramientas

Workday

Asana

Microsoft Planner

SharePoint

Descripción del empleo

International Justice Mission (IJM) seeks an Administrative Assistant to provide high‑quality administrative and coordination support to the Vice President of Safety & Security and the Global Safety & Security team. The role covers scheduling, travel logistics, document management, and financial administration in a hybrid setup based in the Washington, DC area.

The candidate will support meetings, onboarding, vendor tracking, and confidential information handling in a fast-paced nonprofit