Global Safety & Security Administrative Specialist

International Justice Mission; Washington (District of Columbia); Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health benefits (Medical/Dental/Vision

Commuter and parking benefits

Paid leave starting at 23 days

12 holidays

Job summary

International Justice Mission in Washington, DC seeks an Administrative Assistant, Global Safety & Security, to provide executive support, travel logistics, and cross‑functional coordination for the Vice President of Safety & Security and the GSS team. The role handles calendar management, document control, and meeting logistics in a hybrid setting.

The candidate will manage complex schedules across time zones, assist with onboarding, and coordinate events and risk-related activities.

Qualifications

• High school diploma and relevant professional experience required; associate or bachelor’s degree preferred.
• Two or more years of experience in administrative support, executive support, office coordination, event coordination, project support, or a related field.
• Experience supporting senior leaders or a geographically dispersed team is preferred.
• Experience in a global nonprofit, legal, security, humanitarian, or international development environment is preferred.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and familiarity with Workday, Asana, or Microsoft Planner is preferred.

Responsibilities

• Manages scheduling, calendar coordination, and meeting logistics for the Vice President of Safety & Security and designated GSS leaders to support effective use of leadership time; coordinates meetings and ensures participants receive information and materials.
• Prepares agendas, briefing materials, and records action items; drafts routine correspondence and internal communications per IJM standards; supports onboarding for employees and contractors.
• Coordinates routine travel, lodging, ground transportation, meeting rooms, and related logistics for designated GSS staff; maintains itineraries and communicates details to travelers.
• Processes invoices, expenses, purchase requests, and purchase orders; maintains contract, renewal, and vendor-documentation trackers; coordinates with Finance and Procurement as needed.
• Maintains organized electronic files, SharePoint sites, Teams channels, templates, and document libraries; formats documents and supports confidential information handling.

Skills

Calendar management

Executive support

Travel coordination

Invoice processing

Document management

Communication

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft 365

Workday

Asana / Microsoft Planner

SharePoint

Job description

International Justice Mission in Washington, DC seeks an Administrative Assistant, Global Safety & Security, to provide executive support, travel logistics, and cross‑functional coordination for the Vice President of Safety & Security and the GSS team. The role handles calendar management, document control, and meeting logistics in a hybrid setting.

The candidate will manage complex schedules across time zones, assist with onboarding, and coordinate events and risk-related activities.