Executive Assistant to VP of Quality - Global Travel

211 Hydro-Aire Aerospace Corp.; Elyria (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401k Retirement Plan

Education Reimbursement

Job summary

Crane Aerospace & Electronics in Elyria, OH seeks an Executive Assistant to the Vice President of Quality to provide polished administrative support to the executive team. You will manage calendars, coordinate complex travel, prepare materials for meetings, and ensure confidentiality.

Strong MS Office skills, discretion, and proactive multitasking are essential. This role offers exposure to strategic initiatives, collaboration with internal and external stakeholders, and opportunities for

Qualifications

• Five (5) or more years of experience supporting an executive level position(s).
• High level MS Office proficiency (Outlook, Word, Excel and PowerPoint).
• Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change.
• Education/Certification: Two-year degree or equivalent
• Preferred Qualifications: Executive or senior level administrative /project management experience in a business environment

Responsibilities

• Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
• Manage incoming and outgoing mail, package delivery, and correspondence.
• Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
• Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
• Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
• Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Communication

Discretion

Multitasking

Relationship building

Education

Two-year degree

Tools

MS Office Suite

SharePoint

Excel

PowerPoint

Job description

Crane Aerospace & Electronics in Elyria, OH seeks an Executive Assistant to the Vice President of Quality to provide polished administrative support to the executive team. You will manage calendars, coordinate complex travel, prepare materials for meetings, and ensure confidentiality.

Strong MS Office skills, discretion, and proactive multitasking are essential. This role offers exposure to strategic initiatives, collaboration with internal and external stakeholders, and opportunities for