Executive Assistant

211 Hydro-Aire Aerospace Corp.; Elyria (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401k Retirement Plan

Education Reimbursement

Job summary

Crane Aerospace & Electronics in Elyria, OH seeks an Executive Assistant to the Vice President of Quality to provide polished administrative support to the executive team. You will manage calendars, coordinate complex travel, prepare materials for meetings, and ensure confidentiality.

Strong MS Office skills, discretion, and proactive multitasking are essential. This role offers exposure to strategic initiatives, collaboration with internal and external stakeholders, and opportunities for

Qualifications

• Five (5) or more years of experience supporting an executive level position(s).
• High level MS Office proficiency (Outlook, Word, Excel and PowerPoint).
• Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change.
• Education/Certification: Two-year degree or equivalent
• Preferred Qualifications: Executive or senior level administrative /project management experience in a business environment

Responsibilities

• Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
• Manage incoming and outgoing mail, package delivery, and correspondence.
• Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
• Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
• Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
• Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Communication

Discretion

Multitasking

Relationship building

Education

Two-year degree

Tools

MS Office Suite

SharePoint

Excel

PowerPoint

Job description

Crane Aerospace & Electronics has an exciting opportunity for an Executive Assistant at our Elyria, OH location.

About Crane: Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense markets. You’ll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS). Our Crane Aerospace & Electronics Elyria facility has been a bedrock in the community-friendly town of Elyria, Ohio, for more than a century. Known for our excellence in pumping technology, our Elyria site produced the first-ever positive displacement pump for high performance piston engine aircraft and even supplied pumps for Charles Lindbergh in the 1930s. We have more than 150,000 fuel and lubrication pumps in service today and are proud to offer custom thermal management system solutions for a range of next-gen applications. Start the next chapter of your career with Crane Aerospace & Electronics!

Job Summary

The Executive Assistant to the Vice President of Quality performs administrative and office support activities for one or more executives in Aerospace & Electronics. This role requires a high level of professionalism, discretion, and organizational skills to support the executive team effectively.

Essential Functions

• Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
• Manage incoming and outgoing mail, package delivery, and correspondence.
• Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
• Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
• Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
• Partner with management to foster a collaborative working environment, promote leadership, and exercise sound judgment and professionalism.
• Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform any other tasks assigned by the supervisor or management.

Eligibility Requirement

This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).

Non-Essential Functions

Identify opportunities to improve and streamline the quality and efficiency of administrative processes. Aid management in the implementation of organizational changes and initiatives. Support event planning and coordination for site-level activities, including employee engagement events and executive visits.

Minimum Qualifications

• Experience: Five (5) or more years of experience supporting an executive level position(s)
• Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
• Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Education/Certification: Two-year degree or equivalent
• Preferred Qualifications: Executive or senior level administrative /project management experience in a business environment

Working Conditions

• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
• Flexible and willing to work overtime outside of typical office hours if necessary
• Standing: 5% *percentage is approximate and may vary depending on work task
• Sitting: 95% *percentage is approximate and may vary depending on work task
• Lifting (in pounds): up to 25 pounds
• Pushing (in pounds): up to 25 pounds
• Mental/Visual: use of computer and basic office equipment
• Workspace: cubicle/desk

Top Benefits

As a team member at Crane Aerospace and Electronics, you’ll enjoy: Benefits:

• Health care, dental, vision, life and disability insurance starting the first day of the month
• Time Off: 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year.
• 401k Retirement Plan: 401k plan with company match
• Education Reimbursement: eligible after 6 months of employment

You can see a list of our benefits at https://www.craneae.com/company/careers or visit our website at www.CraneAE.com for more information on our company and great opportunities.

Crane Company. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability or veteran status.

At Crane, we believe that attracting and retaining the highest quality people is the best insurance of success. Our goal is to recruit talented people and train them within a culture that calls for performance with trust and respect. Join us. The unique backgrounds and differences of our associates make us stronger, more capable, and more successful. Beyond an associate’s base compensation, we reward and reinforce wellbeing with a compelling package of both cash and non-cash benefits, including comprehensive health, wellness incentives, assistance with retirement savings, paid time off, paid holidays, and tuition reimbursement - as well as performance-based bonus programs for certain positions.

Crane prioritizes career development for our associates. All associates receive an annual development plan that includes a mixture of on-the-job coaching and formal training experiences to support individual development needs. We firmly believe in associate growth that supports career progression and we will proactively support your ongoing career development.