Executive Assistant to VP of Quality | Global Travel & Liaison

Crane Company; Elyria (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Crane Aerospace & Electronics in Elyria, OH, seeks an experienced Executive Assistant to the Vice President of Quality to provide confidential, high-level administrative support in a manufacturing environment.

The role requires expert calendar management, travel coordination, and preparation of materials for meetings and presentations. Proficiency in MS Office and SharePoint, plus strong communication, multitasking, and leadership skills, are essential.

Qualifications

• Experience: Five (5) or more years of experience supporting an executive level position(s)
• Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
• Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Education/Certification: Two-year degree or equivalent
• Preferred Qualifications: Executive or senior level administrative /project management experience in a business environment

Responsibilities

• Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
• Manage incoming and outgoing mail, package delivery, and correspondence.
• Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
• Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
• Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
• Partner with management to foster a collaborative working environment, promote leadership, and exercise sound judgment and professionalism.
• Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform any other tasks assigned by the supervisor or management.

Education

Two-year degree or equivalent

Job description

Crane Aerospace & Electronics in Elyria, OH, seeks an experienced Executive Assistant to the Vice President of Quality to provide confidential, high-level administrative support in a manufacturing environment.

The role requires expert calendar management, travel coordination, and preparation of materials for meetings and presentations. Proficiency in MS Office and SharePoint, plus strong communication, multitasking, and leadership skills, are essential.