Executive Assistant to VP of IT | Global & Onsite Westwood

Beacon Hill Staffing Group; Westwood (MA); On-site; USD 44,000 - 63,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Leave programs

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to support the VP of IT and other senior leaders in Westwood, MA. This fully onsite role requires managing calendars, coordinating travel across time zones, and preparing leadership materials.

The ideal candidate has 5+ years in senior admin roles, strong MS Office and Teams skills, and a demonstrated ability to handle confidential information with professionalism. Occasional after-hours support may be needed.

Qualifications

• 5+ years of Executive Assistant or Senior Administrative Assistant experience.
• Experience supporting multiple senior-level executives.
• Prior experience supporting a VP of IT strongly preferred.
• Experience supporting executives across different countries and time zones.
• Advanced Microsoft Outlook, PowerPoint, Excel, and Teams skills.
• Strong executive presence, discretion and interpersonal awareness.
• Experience coordinating complex domestic and international travel.
• Occasionally provide support outside core hours and on weekends.
• Fully onsite in Westwood

Responsibilities

• Support multiple senior executives, primarily the VP of IT.
• Manage complex calendars and meetings across international time zones.
• Coordinate domestic and international executive travel.
• Prepare presentations, executive correspondence, reports, and leadership/board materials.
• Manage expense reporting, itineraries, and executive logistics.
• Serve as a polished point of contact for internal and external stakeholders.
• Maintain confidentiality and proactively support shifting executive priorities.

Skills

Executive support

Calendar management

Travel coordination

Presentation prep

Expense reporting

Discretion & confidentiality

Interpersonal awareness

Cross-country coordination

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Job description

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to support the VP of IT and other senior leaders in Westwood, MA. This fully onsite role requires managing calendars, coordinating travel across time zones, and preparing leadership materials.

The ideal candidate has 5+ years in senior admin roles, strong MS Office and Teams skills, and a demonstrated ability to handle confidential information with professionalism. Occasional after-hours support may be needed.