Executive Assistant to VP of Advanced Manufacturing

Marvin-62abfd9; Fargo (ND); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) retirement match

Annual profit sharing

Volunteer opportunities

Job summary

Marvin is seeking an Executive Assistant to the Vice President of Advanced Manufacturing to provide high-level administrative and strategic support. The role partners with the VP and leadership team to manage priorities, coordinate communications, and ensure efficient execution of daily operations.

You will oversee complex calendars, travel, briefing materials, and cross-functional coordination across Advanced Manufacturing, leadership, and stakeholders.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum of five years of experience providing administrative support to senior executives.
• Experience in manufacturing or related industry preferred.
• Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Excel, Word, and Teams.
• Experience using project management tools such as Smartsheet.
• Ability to manage multiple priorities, projects, and deadlines in a fast-paced environment.
• Strong written and verbal communication and relationship-building skills.

Responsibilities

• Manage the VP's complex calendar, including scheduling meetings and prioritizing commitments.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare and organize meeting materials, briefing documents, and executive communications.
• Screen, prioritize, and route correspondence on behalf of the VP.
• Anticipate business needs and support executive effectiveness and time management.
• Coordinate executive meetings, site visits, events, and related logistics for the Advanced Manufacturing department.
• Prepare presentations, agendas, and executive summaries.
• Manage project schedules and track action items.
• Develop reports and analyze data to support leadership decisions.
• Serve as a liaison between leadership, partners, and stakeholders.
• Support departmental operations, communications, onboarding, expenses, and administrative processes.
• Ensure timely follow-up and communication of key priorities.

Skills

Calendar management

Travel coordination

Executive support

Written communication

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft 365

Smartsheet

PowerPoint

Excel

Job description

Marvin is seeking an Executive Assistant to the Vice President of Advanced Manufacturing to provide high-level administrative and strategic support. The role partners with the VP and leadership team to manage priorities, coordinate communications, and ensure efficient execution of daily operations.

You will oversee complex calendars, travel, briefing materials, and cross-functional coordination across Advanced Manufacturing, leadership, and stakeholders.