Executive Assistant

Marvin-62abfd9; Fargo (ND); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) retirement match

Annual profit sharing

Volunteer opportunities

Job summary

Marvin is seeking an Executive Assistant to the Vice President of Advanced Manufacturing to provide high-level administrative and strategic support. The role partners with the VP and leadership team to manage priorities, coordinate communications, and ensure efficient execution of daily operations.

You will oversee complex calendars, travel, briefing materials, and cross-functional coordination across Advanced Manufacturing, leadership, and stakeholders.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum of five years of experience providing administrative support to senior executives.
• Experience in manufacturing or related industry preferred.
• Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Excel, Word, and Teams.
• Experience using project management tools such as Smartsheet.
• Ability to manage multiple priorities, projects, and deadlines in a fast-paced environment.
• Strong written and verbal communication and relationship-building skills.

Responsibilities

• Manage the VP's complex calendar, including scheduling meetings and prioritizing commitments.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare and organize meeting materials, briefing documents, and executive communications.
• Screen, prioritize, and route correspondence on behalf of the VP.
• Anticipate business needs and support executive effectiveness and time management.
• Coordinate executive meetings, site visits, events, and related logistics for the Advanced Manufacturing department.
• Prepare presentations, agendas, and executive summaries.
• Manage project schedules and track action items.
• Develop reports and analyze data to support leadership decisions.
• Serve as a liaison between leadership, partners, and stakeholders.
• Support departmental operations, communications, onboarding, expenses, and administrative processes.
• Ensure timely follow-up and communication of key priorities.

Skills

Calendar management

Travel coordination

Executive support

Written communication

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft 365

Smartsheet

PowerPoint

Excel

Job description

Job Overview

The Executive Assistant to the Vice President of Advanced Manufacturing provides high-level administrative, operational, and strategic support to the VP and the Advanced Manufacturing leadership team. This role serves as a trusted partner responsible for managing executive priorities, coordinating complex communications, supporting strategic initiatives, and ensuring efficient execution of day-to-day business operations.

Highlights of your role

Executive Support

• Manage the VP's complex calendar, including scheduling meetings, prioritizing commitments, coordinating multiple calendars, and resolving conflicts.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare and organize meeting materials, briefing documents, and executive communications.
• Screen, prioritize, and route correspondence on behalf of the VP as appropriate.
• Anticipate business needs, identify priorities, and proactively support executive effectiveness and time management.

Advanced Manufacturing, Department & Leadership Support

• Coordinate executive meetings, site visits, events, and related logistics for the Advanced Manufacturing department.
• Prepare presentations, agendas, meeting materials, communications, and executive summaries.
• Manage project schedules, track action items, and support strategic business initiatives.
• Develop reports, analyze data, and organize information to support leadership decision-making.
• Serve as a key liaison between leadership, business partners, and stakeholders across the organization.
• Support departmental operations, communications, onboarding, expenses, and administrative processes.
• Ensure timely follow-up, execution, and communication of key business priorities.

Confidentiality & Professionalism

• Handle sensitive business, personnel, financial, and operational information with the highest level of confidentiality and discretion.
• Maintain records and documentation in accordance with company policies and procedures.
• Exercise sound judgment, professionalism, and integrity while interacting with leaders, employees, and external partners.

Technical Aptitude & Problem Solving

• Demonstrates strong technical aptitude and the ability to quickly learn, adapt to, and leverage new systems, tools, and technologies.
• Troubleshoot scheduling, communication, reporting, and workflow challenges with minimal direction.
• Proactively identifies process improvement opportunities and recommends more efficient and innovative ways of working.
• Comfortably navigates and supports a variety of business systems, collaboration platforms, reporting tools, and emerging technologies.
• Uses critical thinking and analytical skills to solve complex administrative, operational, and business challenges in a fast-paced environment.

You're a good fit if you have (or if you can)

• Bachelor’s degree in Business Administration or a related field, or equivalent combination of education and experience.
• Minimum of five (5) years of experience providing administrative support to senior executives preferred.
• Experience supporting executive leaders in a manufacturing or related industry preferred.
• Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Excel, Word, and Teams.
• Experience using project management or project tracking tools such as Smartsheet.
• Experience managing multiple priorities, projects, and deadlines in a fast-paced environment.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues with minimal direction.
• Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].