Senior Executive Assistant to VP — Exec Support & Projects

MAHLE GmbH; Farmington Hills (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

MAHLE GmbH in Farmington Hills, MI, seeks an experienced Executive Administrative Assistant to support the VP of Thermal and Fluid Systems NA and the leadership team. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

The role also involves preparing presentations, drafting correspondence, onboarding new hires, and driving cross-department process improvements in a fast-paced global environment.

Qualifications

• 10+ years of administrative experience, including 5 years supporting executives.
• Experience in the automotive industry is highly desired.
• Ability to handle confidential information with discretion.
• Excellent communication and organizational skills.
• Proficient in MS Office (Excel, Word, PowerPoint, Teams).
• Experience with SAP Concur (expense reports and travel booking) preferred.
• Global or multinational business experience is a plus.

Responsibilities

• Provide executive-level administrative support to VP and leadership team.
• Manage calendars and coordinate meetings and events.
• Oversee travel arrangements and expense reporting.
• Assist with approvals and special projects.
• Create presentations and documents.
• Communicate with high-level stakeholders and liaise across departments.
• Support onboarding and drive process improvements in a fast-paced environment.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

SAP Concur

Communication

Discretion handling

Project coordination

Onboarding support

Multinational experience

Tools

Concur Travel & Expense

Job description

MAHLE GmbH in Farmington Hills, MI, seeks an experienced Executive Administrative Assistant to support the VP of Thermal and Fluid Systems NA and the leadership team. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

The role also involves preparing presentations, drafting correspondence, onboarding new hires, and driving cross-department process improvements in a fast-paced global environment.