Executive Assistant - VP

Williams; Tulsa (OK); On-site; USD 52,000 - 70,000; Full time

Job summary

Williams is seeking an Executive Assistant to provide administrative support to our Executive Leaders in Tulsa. The role requires high organization, discretion with confidential information, and the ability to manage a demanding calendar and travel arrangements.

The ideal candidate will have at least five years supporting senior management, strong communication, advanced MS Office and Teams skills, knowledge of SharePoint is a plus, and the ability to mentor others on projects.

Qualifications

• High school diploma or GED and at least five years supporting executive management.
• Bachelor’s degree preferred.
• Strong verbal and written communication and excellent organizational skills.
• Advanced MS Office skills with focus on Teams and SharePoint familiarity.
• Demonstrated ability to handle confidential information and manage calendars/travel.

Responsibilities

• Provides administrative and clerical support for executives, including confidential work.
• Responds to inquiries from internal and external partners.
• Supports projects, manages invoices, prepares documents for approval, and creates presentations.
• Maintains cost center data and performs analysis.
• Assists with budgets and forecasts.
• Supervises personnel on assigned projects and mentors others.
• Handles additional duties as assigned.

Skills

Verbal and written communication

Organizational skills

MS Office / MS Teams

Time management

Handling confidential information

SharePoint (beginner to intermediate)

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the executive and their sources!

Responsibilities/Expectations:

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Other duties as assigned

Education/Years of Experience:

• Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive management
• Preferred: Bachelor’s degree

Other Requirements:

• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information
• Preferred: Beginner to Intermediate knowledge of SharePoint

, Responsible for providing administrative support of a complex nature for a Vice President or Senior Vice President. Recognized leadership skills, performs extremely complex technical tasks and/or leads teams in complex or important projects. Leads development and implementation of technical standards and specifications. Assumes significant responsibility for interpretation of business aspects and overall project success. Is regularly called upon to make unreviewed decisions. Serves as an advisor or mentor.