Executive Assistant to VP Leaders | Startup Scale-Up

Niron Magnetics, Inc.; Minneapolis (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity position via stock option grant

Medical, dental, and vision insurance

401k with 6% match

Paid time off

Job summary

Niron Magnetics, Inc. is seeking an Executive Assistant to support Vice Presidents and others in the Executive Office. You will manage calendars, coordinate meetings across time zones, arrange travel, and handle expense reporting with discretion.

Strong written communication and professional service orientation are essential, with confidentiality across information. 2 years of EA experience preferred; bachelor's degree is welcome.

Qualifications

• 1–2 years of Executive Assistant or administrative experience supporting leaders at VP level or below.
• Bachelor's degree preferred but not required.
• Proficient with Microsoft Office (Word, Teams, PowerPoint, Outlook, Excel).
• Startup or small business experience is a plus.
• Discretion handling sensitive information.

Responsibilities

• Maintain calendars for assigned leaders across time zones.
• Coordinate meetings, prepare agendas and materials, arrange spaces, track follow‑ups.
• Arrange domestic and international travel and itineraries per policy.
• Prepare and process expense reports accurately and timely.
• Coordinate communications between leaders and other departments.
• Track assignments and deadlines and escalate when needed.
• Maintain organized documents and records; handle confidential information.

Skills

Calendar management

Travel coordination

Expense reports

Executive support

Cross-functional communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Niron Magnetics, Inc. is seeking an Executive Assistant to support Vice Presidents and others in the Executive Office. You will manage calendars, coordinate meetings across time zones, arrange travel, and handle expense reporting with discretion.

Strong written communication and professional service orientation are essential, with confidentiality across information. 2 years of EA experience preferred; bachelor's degree is welcome.