Executive Assistant to VP, Institutional Advancement Hybrid

College of Saint Benedict/Saint John's University; Saint Joseph (MN); Híbrido; USD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, Dental, and Vision Insurance

18 Paid Holidays Annually

Generous Vacation and Sick Leave

Life and Long-Term Disability

Tuition Remission for Eligible Depend.

Employer Contributions to Retirement

Employee Assistance Program

Descripción de la vacante

The College of Saint Benedict and Saint John’s University invite applications for a full-time Executive Assistant to the Vice President for Institutional Advancement. The EA will manage the VP’s calendar, communications, and division operations across both campuses, ensuring priorities move forward and confidential information is protected.

This role partners with the President’s Office and IA leadership, coordinates travel, budgeting, and key meetings, and helps implement integration as the two

Formación

• Bachelor’s degree or equivalent combination of education and experience.
• Professional office experience, including managing calendars, travel, and multiple concurrent projects.
• Strong organizational and project management skills, with the ability to manage numerous priorities accurately and on time.
• Excellent written and verbal communication skills, and a warm, professional presence with colleagues, donors, and guests.
• Sound judgment, maturity, and discretion in handling confidential information.
• Comfort with change and ambiguity, with a collaborative, flexible approach to building new processes.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn Banner and Slate.

Responsabilidades

• Serve as a trusted partner to the Vice President, anticipating needs, managing priorities, and ensuring follow-through on commitments.
• Manage the Vice President’s calendar, meetings, donor visits, and development calls across both campuses.
• Prepare and coordinate agendas, correspondence, memoranda, and reports on behalf of the Vice President.
• Proactively manage communication and facilitate timely flow of information among stakeholders.
• Oversee daily operations of the Office of the Vice President, including procedures, leave reporting, and administrative workflows.
• Monitor budgets and assist with annual budget planning processes; coordinate invoicing and travel reimbursements.
• Coordinate travel for the Vice President, including airfare, lodging, ground transportation, and itineraries.

Conocimientos

Calendar management

Travel coordination

Project management

Written and verbal communication

Discretion and confidentiality

Educación

Bachelor’s degree or equivalent

Herramientas

Microsoft Office (Word, Excel, Outlook)

Banner

Slate

Descripción del empleo

The College of Saint Benedict and Saint John’s University invite applications for a full-time Executive Assistant to the Vice President for Institutional Advancement. The EA will manage the VP’s calendar, communications, and division operations across both campuses, ensuring priorities move forward and confidential information is protected.

This role partners with the President’s Office and IA leadership, coordinates travel, budgeting, and key meetings, and helps implement integration as the two