Strategic EA to VP of Institutional Advancement

The New Orleans Tribune; New Orleans (LA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) matching

Paid vacation and holidays

Free parking

Tuition assistance

Job summary

The National WWII Museum is seeking an Executive Assistant to the Vice President of Institutional Advancement. This role provides primary support by managing calendars, coordinating communications, and supporting donor engagement and VIP visits.

Strong organizational skills and discretion are essential. Responsibilities include preparing meeting materials, overseeing expense reports, assisting with Board reports, and planning detailed travel itineraries for the VP.

Qualifications

• Bachelor’s degree preferred with at least five years of senior-level admin experience.
• Strong knowledge of office procedures and basic equipment.
• Excellent written and oral communication skills.
• Ability to handle confidential information.
• Ability to manage multiple tasks under pressure and meet deadlines.
• Willingness to work overtime during events.

Responsibilities

• Maintain the VP’s calendar and prepare materials for meetings.
• Monitor the VP’s email for time-sensitive matters and coordinate responses.
• Support development operations, donor engagement, and VIP visits.
• Prepare monthly expense reports and review subordinate budgets.
• Assist with Board reports and IA Committee staff support.
• Plan VP’s travel with detailed itineraries.
• Gate budgetary matters within the purchasing system.
• Provide project support for special events as directed by the VP.

Skills

Calendar management

Communication

Discretion

Organizational skills

Executive support

Travel coordination

Prioritization

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Raiser's Edge

Job description

The National WWII Museum is seeking an Executive Assistant to the Vice President of Institutional Advancement. This role provides primary support by managing calendars, coordinating communications, and supporting donor engagement and VIP visits.

Strong organizational skills and discretion are essential. Responsibilities include preparing meeting materials, overseeing expense reports, assisting with Board reports, and planning detailed travel itineraries for the VP.