Strategic EA to the Executive Director, Institutional Advancement

Pac Worldwide Corporation; East Honolulu (HI); On-site; USD 60,000 - 68,000; Full time

Job summary

Mid-Pacific Institute is seeking an Executive Assistant to the Executive Director of Institutional Advancement (EDIA) to perform complex administrative work, exercise discretion with senior staff and donors, and ensure smooth information flow within the Institutional Advancement office.

The role requires at least two years supporting an executive, strong organizational and communication skills, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• At least two years of experience serving as an assistant to an executive or senior leader.
• Strong organizational skills, with the ability to manage immediate, short-term, and long-term projects.
• Excellent attention to detail, including the ability to edit and proofread documents for accuracy, clarity, consistency, and tone.
• Strong written and verbal communication skills, with the ability to communicate progress clearly and proactively.
• Ability to maintain strict confidentiality, exercise sound judgment, and understand when information should be elevated.

Responsibilities

• Serve as key liaison with the Office of the President.
• Organize and perform varied and complex administrative duties of the EDIA.
• Screen visitors, mail and telephone calls: ascertain the nature of their business, help those that can be taken care of personally, and redirect those which can be handled by others.
• Maintain the EDIA's calendar and coordinate meetings; generate staff meeting agenda and supervise workflow of the office.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Confidentiality

Discretion

Professionalism

Executive support

Education

Associate or Bachelor's degree

Job description

Mid-Pacific Institute is seeking an Executive Assistant to the Executive Director of Institutional Advancement (EDIA) to perform complex administrative work, exercise discretion with senior staff and donors, and ensure smooth information flow within the Institutional Advancement office.

The role requires at least two years supporting an executive, strong organizational and communication skills, and the ability to manage multiple priorities while maintaining confidentiality.