Strategic EA to VP, Institutional Advancement

The National WWII Museum; New Orleans (LA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) retirement plan

Paid vacation and sick leave

Free parking

Professional development

Job summary

The National WWII Museum is seeking an Executive Assistant to the Vice President of Institutional Advancement. This role provides primary support to the VP, proactively managing administrative, operational, and communications tasks to boost the VP’s capacity and effectiveness.

The successful candidate will handle complex scheduling, oversee donor engagement logistics, and coordinate VIP visits, while maintaining discretion and professional judgment in a nonprofit environment.

Qualifications

• Supports VP with complex scheduling and calendar management.
• Exceptional oral and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain VP’s calendar and prepare for daily activities with meeting materials.
• Monitor VP’s email and prioritize time-sensitive matters.
• Support donor engagement and major donor operations, including VIP coordination.
• Prepare monthly expense reports and review department heads’ reports for accuracy.
• Plan and document VP travel with detailed itineraries.
• Assist with board reports and IA committee meetings as needed.
• Gatekeep IA budgetary matters in purchasing systems.
• Provide staff support for special events and projects.

Skills

Calendar management

Communication

Discretion

Organizational skills

Donor engagement

Education

Bachelor’s degree preferred

Tools

Raiser’s Edge

Microsoft Office

Outlook

Job description

The National WWII Museum is seeking an Executive Assistant to the Vice President of Institutional Advancement. This role provides primary support to the VP, proactively managing administrative, operational, and communications tasks to boost the VP’s capacity and effectiveness.

The successful candidate will handle complex scheduling, oversee donor engagement logistics, and coordinate VIP visits, while maintaining discretion and professional judgment in a nonprofit environment.