Executive Assistant - Managed Care

10 Children's Healthcare of Atlanta, Inc.; Atlanta (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an executive assistant to support vice president and senior vice president roles. The role manages calendars, meetings, agendas, minutes, and cross-functional scheduling across multiple stakeholders.

The ideal candidate has strong verbal and written communication, excellent organizational and interpersonal skills, and proficient use of the Microsoft Office Suite. A bachelor's degree in business, healthcare, or related field is preferred.

Qualifications

• Excellent verbal and written communication.
• Strong organizational and interpersonal skills.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics.
• Experience coordinating VP-level division and team meetings.

Responsibilities

• Maintains calendar, schedules meetings, and coordinates room logistics, catering, minutes, and agendas.
• Prepares payroll reports, processes invoices and expense reports, and reconciles financial transactions.
• Screens calls and manages vendor relationships; supports special projects and departmental representation.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Customer service

Meeting scheduling

Meeting logistics

Agenda & minutes

Budgeting

Multitasking

Education

Bachelor’s degree in Business, Healthcare, or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications Bachelor’s degree in Business, Healthcare, or related field Education High school diploma or equivalent Certification Summary No professional certifications required

Knowledge, Skills, and Abilities Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills Advanced computer skills including full suite of Microsoft Office and other Windows-based applications Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

Maintains calendar, schedules appointments, and works with leader to manage time. Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times. Approves expense reports as assigned by leader. Screens incoming phone calls and manages relationship with outside vendors and internal staff. May serve on special projects, committees, or act as manager or department representative. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner. Provides backup when other Executive Assistants are out or need assistance. Opens, distributes, reads/handles mail as requested or required. Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address 1575 Northeast Expy NE

Job Family Administrative Support

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow.