Executive Assistant to VP - Global Travel & Operations

Pursuit Attractions and Hospitality, Inc.; Alaska; Presencial; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free access to Pursuit attractions

50% off for friends

Discounts on hotel stays, dining, and:

Mental health resources

Descripción de la vacante

Pursuit Attractions and Hospitality, Inc. is seeking an experienced Executive Assistant/Logistical Coordinator for Alaska to oversee VP inboxes, calendars, travel logistics, and meeting preparations.

You will partner with leadership to maintain schedules across time zones and ensure smooth operations at all Pursuit Alaska locations. The role requires 5+ years in executive support, strong communication skills, and proficiency with SharePoint, MS Office, and video conferencing tools.

Formación

• Ideal Experience Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus).
• Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research.
• Comfortability working with direct, remote leaders with strong resolution and problem-solving skills.
• Empathetic and professional support of global Team Members and worldly cultures.
• Expert knowledge of domestic and international travel processes.
• Discretion, professionalism, and the ability to thrive in pressured environment.
• Property Management liaison experience.
• First Aid/CPR/AED training, a plus.
• Skills & Abilities Experience supporting senior executives in an independent atmosphere.
• Ability to simultaneously lead multiple priorities, quickly shift gears as needed.
• Ability to remain patient, flexible, and focused in fluid working environment.
• Superior verbal and written communication and interpersonal skills.
• Highly detail oriented with urgent follow-through.
• Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects.

Responsabilidades

• Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward-looking view of executive priorities.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics.
• Manage virtual meeting logistics, including agendas, and technical support.
• Prepare, proof, and format meeting materials including agendas, pre-reads, materials, minutes, and action items.
• Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies.
• Utilize AI tooling and various software for meeting minutes and communications.
• Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow-up on items like market tours and philanthropy events.
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market.
• Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management.
• Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.).
• Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
• Plan and coordinate logistics and event details for team offsites and events.
• Execute events and offsites in collaboration with CSM Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget.
• Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines.
• Provide administrative support to local leadership team (travel, expense, etc.).
• Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships.
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team.

Conocimientos

Executive support

Calendar management

Travel coordination

MS Office

SharePoint

Zoom

Communication skills

Discretion & professionalism

Herramientas

Microsoft Suite

SharePoint

Teams

Zoom

Adobe

Docusign

Descripción del empleo

Pursuit Attractions and Hospitality, Inc. is seeking an experienced Executive Assistant/Logistical Coordinator for Alaska to oversee VP inboxes, calendars, travel logistics, and meeting preparations.

You will partner with leadership to maintain schedules across time zones and ensure smooth operations at all Pursuit Alaska locations. The role requires 5+ years in executive support, strong communication skills, and proficiency with SharePoint, MS Office, and video conferencing tools.