Executive Assistant to VP Calendar, Travel & Ops

PayPal; San Jose (CA); Hybrid; USD 47,000 - 68,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Job summary

PayPal is seeking a capable Administrative Assistant to support two or more Vice Presidents, handling calendar management, travel, expenses, and database maintenance. The role requires coordinating meetings, preparing reports, and liaising with various departments to ensure timely deliverables.

The position involves maintaining SharePoint sites and ensuring data accuracy for stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in

Qualifications

• 3 years of relevant work experience.
• Experience coordinating meetings and managing schedules.
• Experience with expense tracking and travel arrangements.

Responsibilities

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Skills

Calendar management

Travel planning

Expense reporting

Stakeholder coordination

Tools

SharePoint

Job description

PayPal is seeking a capable Administrative Assistant to support two or more Vice Presidents, handling calendar management, travel, expenses, and database maintenance. The role requires coordinating meetings, preparing reports, and liaising with various departments to ensure timely deliverables.

The position involves maintaining SharePoint sites and ensuring data accuracy for stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in