Senior Executive Assistant & Operations Liaison

Pursuit; Anchorage, Northern (AK, KY); Hybrid; USD 70.000 - 95.000; Vollzeit

Benefits dieser Stelle

Free access to Pursuit attractions

50% off for friends

Discounts on hotel stays, dining, and

Mental health resources

Zusammenfassung

Pursuit is seeking an experienced Executive Assistant/Logistical Coordinator to support the VP and Alaska market leadership. You will manage inboxes, calendars, and travel, coordinate meetings across time zones, and handle logistics for events and vendor relations.

You will file documents in SharePoint, prepare materials, and coordinate with internal/external stakeholders while maintaining discretion and a proactive approach in a dynamic, hospitality-focused environment.

Qualifikationen

• Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus).
• Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research.
• Comfortable working with direct, remote leaders with strong resolution and problem-solving skills.
• Empathetic and professional support of global Team Members and worldly cultures.
• Expert knowledge of domestic and international travel processes.
• Discretion, professionalism, and the ability to thrive in a pressured environment.
• Property Management liaison experience.
• First Aid/CPR/AED training, a plus.

Aufgaben

• Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward-looking view of executive priorities.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics.
• Manage virtual meeting logistics, including agendas, and technical support.
• Prepare, proof, and format meeting materials including agendas, pre-reads, materials, minutes, and action items.
• Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies.
• Utilize AI tooling and various software for meeting minutes and communications.
• Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow-up on items like market tours and philanthropy events.
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market.
• Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management.
• Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.).
• Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
• Plan and coordinate logistics and event details for team offsites and events. Execute events and offsites in collaboration with CSM.
• Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget.
• Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines.
• Provide administrative support to local leadership team (travel, expense, etc.).
• Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships.
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team.

Kenntnisse

Executive support

Microsoft Office

SharePoint

Teams

Zoom

Adobe

Docusign

Travel coordination

Communication

Tools

SharePoint

Teams

Zoom

Adobe

Docusign

Jobbeschreibung

Pursuit is seeking an experienced Executive Assistant/Logistical Coordinator to support the VP and Alaska market leadership. You will manage inboxes, calendars, and travel, coordinate meetings across time zones, and handle logistics for events and vendor relations.

You will file documents in SharePoint, prepare materials, and coordinate with internal/external stakeholders while maintaining discretion and a proactive approach in a dynamic, hospitality-focused environment.