Executive Assistant to VP | Global Travel & Operations Lead

Pursuit Collection; Anchorage (AK); Presencial; USD 60.000 - 90.000; Tempo integral

Benefícios oferecidos por esta vaga

Inclusive team environment

Free access to Pursuit attractions

Discounts on hotels, dining, and retai

Mental health resources

Resumo da vaga

Pursuit Collection seeks an experienced Executive Assistant/Logistical Coordinator to support the VP in Alaska. You will manage calendars, travel, meetings, and critical program materials while coordinating across departments to keep initiatives on track and within budget.

Ideal candidates bring 5+ years supporting senior leaders, strong MS 365 skills, travel planning across time zones, and a proactive, independent work style within a dynamic hospitality environment.

Qualificações

• Minimum 5 years as an Executive Assistant or Logistics Coordinator
• Experience with travel planning across multiple time zones
• Proficiency in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, DocuSign
• Experience supporting senior executives remotely
• Strong communication and organizational skills

Responsabilidades

• Manage VP's inbox, contacts, calendar, and performance deliverables
• Schedule meetings across multiple time zones
• Coordinate travel for VP and market leadership (domestic and international)
• Manage virtual meeting logistics and agendas
• Prepare, proof, and format meeting materials
• File documents in SharePoint per governance standards
• Use AI tooling for meeting minutes and communications
• Liaise between executives and stakeholders with timely follow-up
• Maintain local permits and licenses for Alaska market
• Oversee office operations including budget, mail, events, inventory, and facility coordination
• Support seasonal business rhythms (planning, forecasting, reporting, offsites)
• Lead admin for company vehicles (licensing, registration, maintenance)
• Plan team offsites and events with cross-functional teams
• Track promise-to-place initiatives and donations
• Build relationships across organization to remove roadblocks
• Provide admin support to local leadership (travel, expense)
• Process invoices/expenses and manage vendor relationships
• Identify opportunities to streamline admin processes in Alaska market

Conhecimentos

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & professionalism

Ferramentas

Microsoft Office Suite

SharePoint

Teams

Zoom

Adobe

DocuSign

Descrição da vaga

Pursuit Collection seeks an experienced Executive Assistant/Logistical Coordinator to support the VP in Alaska. You will manage calendars, travel, meetings, and critical program materials while coordinating across departments to keep initiatives on track and within budget.

Ideal candidates bring 5+ years supporting senior leaders, strong MS 365 skills, travel planning across time zones, and a proactive, independent work style within a dynamic hospitality environment.