Executive Assistant to VP, Engineering — Travel & Strategy

020 Cisco Systems, Inc.; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company matching

Paid parental leave

Disability and basic life insurance

Paid time off

Job summary

Cisco Systems, Inc. in San Jose, CA seeks an experienced Executive Assistant to support the VP with calendar management, travel coordination, meeting planning, and confidential project support.

The role involves coordinating high-profile engagements, preparing briefings, and ensuring smooth logistical execution for international and large domestic events. The ideal candidate has 4+ years in an administrative role, 2+ years supporting senior leadership, and expert proficiency with Windows apps

Qualifications

• 4+ years’ experience in an administrative environment.
• At least 2 years supporting a principal at director level or above.
• Expert level knowledge of Windows desktop apps: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and travel coordination.
• Excellent verbal and written communication with executives and clients.

Responsibilities

• Calendar management for VP, prioritizing schedules and attendees.
• Coordinate speaking engagements with communications team for VP engagements.
• Plan and organize meetings: agenda, location, tech, and briefing notes.
• Prepare travel packs and logistics for international and large domestic events.
• Support correspondence and approvals as proxy, resolve routine issues.
• Manage VP travel and expenses, coordinating with airlines and vendors.
• Provide analytical support for special projects and prepare reports.
• Prepare itineraries and accompany VP for large corporate events such as GSX.
• Maintain confidentiality and handle sensitive information with integrity.

Skills

Administrative experience

Calendar management

Meeting planning

Travel coordination

Communication skills

Education

Associate degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in San Jose, CA seeks an experienced Executive Assistant to support the VP with calendar management, travel coordination, meeting planning, and confidential project support.

The role involves coordinating high-profile engagements, preparing briefings, and ensuring smooth logistical execution for international and large domestic events. The ideal candidate has 4+ years in an administrative role, 2+ years supporting senior leadership, and expert proficiency with Windows apps