Executive Assistant to VP, Engineering – AI Platform

Cisco Systems, Inc; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Job summary

Cisco Systems, Inc. is seeking an experienced executive assistant to support a Vice President. You will manage calendars, coordinate travel, and prepare briefing materials, enabling strategic and tactical actions at pace.

This role requires outstanding communication across staff and executives, meticulous judgment, and the ability to handle confidential information. You will plan meetings, briefings, large events, and provide analytical support on special projects.

Qualifications

• 4+ years’ experience in administrative environment.
• 2+ years supporting a principal at director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with Executive/Senior staff and clients.

Responsibilities

• Calendar Management: Handles VP's calendar by prioritizing schedules and meetings.
• Event Speaking Engagement Coordination: Works with communications team to prepare content for engagements.
• Meeting Planning and Organization: Plans meetings, prepares agendas, coordinates location and technology.
• Travel Briefing Preparation: Builds travel packs for international and large domestic events.
• Correspondence/Approvals: Serves as proxy for communications and approvals as authorized.
• Travel and Expense Management: Arranges global travel and manages Cisco expenses.
• Special Projects: Analyses issues, compiles data, prepares reports for executives.
• Large Corporate Events: Brief itineraries and accompany VP for events such as GSX.
• Confidentiality: Handles sensitive matters with professionalism.

Skills

Calendar management

Meeting planning

Travel coordination

Executive support

Verbal & written communication

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking an experienced executive assistant to support a Vice President. You will manage calendars, coordinate travel, and prepare briefing materials, enabling strategic and tactical actions at pace.

This role requires outstanding communication across staff and executives, meticulous judgment, and the ability to handle confidential information. You will plan meetings, briefings, large events, and provide analytical support on special projects.