Executive Assistant to VP, Engineering & AI Initiatives

Cisco Systems, Inc.; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Job summary

Cisco Systems, Inc. in San Jose is seeking an experienced executive assistant to support a VP and drive smooth operations. You will manage calendars, coordinate travel, prepare briefs, and partner with communications to ensure flawless execution.

The role requires proactive judgment, top‑notch written and verbal communication, discretion with confidential information, and the ability to balance strategic and tactical work in a fast‑paced, global technology company.

Qualifications

• 4+ years in an administrative environment with executive support.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with all levels of staff and clients.

Responsibilities

• Calendar Management: prioritizing VP's schedules and attendance.
• Event Speaking Engagement Coordination: align content needs with communications.
• Meeting Planning and Organization: assemble agendas, logistics, and notes.
• Travel Briefing Preparation: build travel packs and logistics for international trips.
• Correspondence/Approvals: proxy for communications and approvals as authorized.
• Travel and Expense Management: arrange global travel and optimize itineraries.
• Special Projects: provide analytical support and reporting for executives.
• Large Corporate Events: prepare itineraries and accompany VP to events.

Skills

Executive support

Calendar management

Communication

Interpersonal skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in San Jose is seeking an experienced executive assistant to support a VP and drive smooth operations. You will manage calendars, coordinate travel, prepare briefs, and partner with communications to ensure flawless execution.

The role requires proactive judgment, top‑notch written and verbal communication, discretion with confidential information, and the ability to balance strategic and tactical work in a fast‑paced, global technology company.