VP-Level Executive Assistant — Product Management

Cisco Systems, Inc; San Francisco (CA); On-site; USD 99,000 - 132,000; Full time

Job summary

Cisco Systems, Inc. is seeking an experienced Executive Assistant to the VP to manage calendars, travel, communications, and special projects. The role emphasizes discretion, strategic and tactical support, and the ability to operate in a dynamic, high-energy team environment.

Preference is given to candidates who can regularly be in the San Francisco office. The position requires strong interpersonal skills, independent judgment, and impeccable attention to detail to balance executive needs

Qualifications

• 4+ years’ experience in administrative environment; at least 2 years supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: Prioritize VP schedules, decide attendees and manage access.
• Event Speaking Engagement Coordination: Prepare content needs and ensure readiness.
• Meeting Planning and Organization: Assemble agendas, locations, tech, and notes.
• Travel Briefing Preparation: Build travel packs for international and large domestic events.
• Correspondence/Approvals: Act as VP proxy for communications and approvals.
• Travel and Expense Management: Arrange global travel and manage Cisco expenses.
• Culture and Team Event Management: Plan celebrations and culture-building activities.
• Special Projects: Provide analytical support and prepare reports.

Skills

Calendar management

Event coordination

Meeting planning

Travel planning

Executive support

Communication skills

Discretion/confidentiality

Problem solving

Interpersonal skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking an experienced Executive Assistant to the VP to manage calendars, travel, communications, and special projects. The role emphasizes discretion, strategic and tactical support, and the ability to operate in a dynamic, high-energy team environment.

Preference is given to candidates who can regularly be in the San Francisco office. The position requires strong interpersonal skills, independent judgment, and impeccable attention to detail to balance executive needs