Executive Assistant to VP & COO — Hybrid/Remote

Brown University; Rhode Island; Hybrid; USD 65,000 - 85,000; Full time

Job summary

Brown University seeks an Executive Assistant to support the Vice President for Clinical Affairs and Strategy and Chief Operating Officer. The role will manage calendars, coordinate meetings and travel, and prepare presentations while handling confidential matters with discretion.

The position also supports the Senior Associate Dean for Clinical Leadership and External Affairs and is part of the Dean’s administrative team. A bachelor’s degree and relevant experience are required.

Qualifications

• Bachelor’s degree and 1-2 years of progressively responsible experience in executive support or office operations.
• Senior-level executive administrative support experience preferred.
• Experience in a university or academic medical center setting preferred.

Responsibilities

• Provide high-level administrative support to the Vice President for Clinical Affairs and Strategy and COO.
• Manage complex calendars, scheduling, meeting prep, and travel arrangements.
• Prepare PowerPoint presentations, draft correspondence, and support special projects.
• Maintain electronic and paper files and handle confidential matters.
• Process and track financial transactions within the Office of the Dean of Medicine.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Correspondence writing

Office operations

Financial coordination

Workday

MS Office

Google Workspace

Education

Bachelor’s degree

1-2 years of progressively responsible experience in executive support

Tools

Microsoft Office Suite

Google Workspace

Workday

Zoom/WebEx

Job description

Brown University seeks an Executive Assistant to support the Vice President for Clinical Affairs and Strategy and Chief Operating Officer. The role will manage calendars, coordinate meetings and travel, and prepare presentations while handling confidential matters with discretion.

The position also supports the Senior Associate Dean for Clinical Leadership and External Affairs and is part of the Dean’s administrative team. A bachelor’s degree and relevant experience are required.