Executive Assistant to VP, Administration & Finance

Hamilton College; Michigan; On-site; USD 30,000 - 33,000; Full time

Job summary

Hamilton College is seeking a highly organized, detail-oriented professional to provide essential support to the Business Office and the Senior Vice President for Administration and Finance. This role serves as a key ambassador for the division, delivering courteous service to the Hamilton College community and handling confidential information with discretion.

Responsibilities include managing executive calendars, coordinating meetings and travel, preparing reports and presentations, and

Qualifications

• High School Diploma required; postsecondary education preferred.
• 2–3 years in a similar administrative role, ideally in finance/ higher education.
• Familiarity with accounting terms, financial processes, and admin systems.
• Experience supporting senior administrators or executive offices.
• Equivalent combination of education and experience considered.

Responsibilities

• Serve as primary contact for SVP Admin & Finance and Business Office.
• Manage executive calendars, travel, logistics, and scheduling needs.
• Coordinate leadership meetings, agendas, materials, and follow-ups.
• Assist with presentations, drafting letters, reports, and data analysis.
• Support financial and administrative projects and office operations.
• Maintain records per retention schedule and assist with communications.
• Oversee mail, supplies, and office equipment service requests.

Skills

Organizational skills

Customer service

Communication (oral & written)

Independent work, with teamwork

Proficiency with desktop software & sp

Education

High School Diploma

Technical certificate

Associate degree

Bachelor’s degree

Tools

Workday

Fundriver

Excel

Job description

Hamilton College is seeking a highly organized, detail-oriented professional to provide essential support to the Business Office and the Senior Vice President for Administration and Finance. This role serves as a key ambassador for the division, delivering courteous service to the Hamilton College community and handling confidential information with discretion.

Responsibilities include managing executive calendars, coordinating meetings and travel, preparing reports and presentations, and