Executive Assistant to VP — Calendar, Travel & Invoices

Cintas Corporation; Rockford (IL); On-site; USD 54,000 - 69,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

401(k) with company match/ESOP

Paid Time Off & Holidays

Career development opportunities

Disability & Life insurance

Job summary

Cintas Corporation in Rockford, IL, is seeking an Executive Administrative Assistant to support a Vice President.

Responsibilities include compiling field and status reports; verifying, approving and submitting invoices to Accounts Payable; participating in the recruiting and hiring process as needed; scheduling and coordinating large group meetings; assisting in preparation of department budget; completing expense reports; ordering office supplies; maintaining personnel files; making travel

Qualifications

• High School Diploma/GED.
• 3+ years' administrative experience supporting a senior level executive.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet.

Responsibilities

• Compile field and status reports and verify/submit invoices to Accounts Payable.
• Schedule and coordinate large group meetings and assist in budgeting support.
• Prepare expense reports, maintain files, and manage calendars.
• Take meeting minutes and screen calls; assist Field Directors as needed.

Skills

High School Diploma/GED

3+ years' administrative experience

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Title: Executive Administrative Assistant

Location:

Rockford, IL, US, 61109

Requisition Number: 237445

Job Description

Cintas is seeking an Executive Administrative Assistant to support a Vice President. Responsibilities include compiling field and status reports; verifying, approving and submitting invoices to Accounts Payable; participating in the recruiting and hiring process as needed; scheduling and coordinating large group meetings; assisting in preparation of department budget; completing expense reports; ordering office supplies; maintaining personnel files; making travel arrangements; typing, filing and distributing mail; taking meeting minutes; screening phone calls; assisting Field Directors as needed; and maintaining Outlook calendars.

Skills/Qualifications

Required

• High School Diploma/GED
• 3+ years' administrative experience supporting a senior level executive
• Proficiency withMicrosoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet

Preferred

Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Additionally, our employee-partners enjoy:

• Competitive Pay
• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
• Disability, Life and AD&D Insurance, 100% Company Paid
• Paid Time Off and Holidays
• Skills Development, Training and Career Advancement Opportunities

Compensation
A reasonable estimate of base salary for this role ranges between $54,000 - $69,000/Year. The range takes into account factors that are considered in making compensation decisions including, but not limited to, skill sets, experience and training, and other business and organization needs. Please note, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decision are dependent on the facts and circumstances of each decision.

Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

Job Category: Office Administration
Organization: Rental
Employee Status: Regular
Schedule: Full Time
Shift: 1st Shift

Nearest Major Market: Rockford
Job Segment: Executive Assistant, Secretary, Accounts Payable, Administrative Assistant, Administrative, Finance