Executive Administrative Assistant

Cintas; Rockford (IL); On-site; USD 54,000 - 69,000; Full time

Job summary

Cintas is seeking an Executive Administrative Assistant to support a Vice President in Rockford, IL. The role includes preparing reports, handling invoices, coordinating large meetings, budgeting support, travel planning, and calendar management.

The ideal candidate will have a high school diploma or GED, 3+ years of senior-level executive support, and strong MS Office skills. Prior Cintas experience is preferred.

Qualifications

• High School Diploma or GED required.
• 3+ years' administrative experience supporting a senior level executive.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet.
• Preferred: Prior Cintas experience.

Responsibilities

• Compile field and status reports.
• Verify, approve and submit invoices to Accounts Payable.
• Schedule and coordinate large group meetings.
• Assist in preparation of department budget.
• Complete expense reports.
• Make travel arrangements.
• Typing, filing and distributing mail; take meeting minutes.
• Screen phone calls and route appropriately.
• Assist Field Directors as needed.
• Maintain Outlook calendars.

Skills

3+ years administrative experience

Microsoft Office proficient

Education

High School Diploma/GED

Job description

Requisition Number

237445

Job Description

Cintas is seeking an Executive Administrative Assistant to support a Vice President. Responsibilities include compiling field and status reports; verifying, approving and submitting invoices to Accounts Payable; participating in the recruiting and hiring process as needed; scheduling and coordinating large group meetings; assisting in preparation of department budget; completing expense reports; ordering office supplies; maintaining personnel files; making travel arrangements; typing, filing and distributing mail; taking meeting minutes; screening phone calls; assisting Field Directors as needed; and maintaining Outlook calendars.

Skills/Qualifications

Required

• High School Diploma/GED
• 3+ years' administrative experience supporting a senior level executive
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet

Preferred

• Prior Cintas experience

Benefits

Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Additionally, Our Employee-partners Enjoy

• Competitive Pay
• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
• Disability, Life and AD&DD Insurance, 100% Company Paid
• Paid Time Off and Holidays
• Skills Development, Training and Career Advancement Opportunities

Compensation

A reasonable estimate of base salary for this role ranges between $54,000 - $69,000/Year. The range takes into account factors that are considered in making compensation decisions including, but not limited to, skill sets, experience and training, and other business and organization needs. Please note, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decision are dependent on the facts and circumstances of each decision.

Company Information

Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

Job Category:

Office Administration

Organization:

Rental

Employee Status:

Regular

Schedule:

Full Time

Shift:

1st Shift