Executive Assistant to VP - Business Affairs

University of Florida; Gainesville (FL); On-site; USD 70,000 - 82,000; Full time

Job summary

The University of Florida seeks an Executive Assistant II to support the Vice President for Business Affairs at the Main Campus in Gainesville. You will manage calendars, coordinate leadership meetings, prepare briefing materials, and handle confidential communications.

Responsibilities include travel arrangements, reports, dashboards, and project coordination across divisions. Strong organizational and communication skills are essential, with experience supporting senior leaders in a large

Qualifications

• Bachelor's degree required with five years of experience or equivalent combination of education and experience.
• Preferred: experience supporting senior leaders in a large organization.

Responsibilities

• Support VP for Business Affairs with calendars, meetings, and confidentiality.
• Prepare materials for UF Board of Trustees meetings and briefing packets.
• Coordinate travel authorizations and expense reimbursements.
• Develop reports, dashboards, and data presentations for executive review.
• Oversee office operations and supervise hourly staff and student workers.
• Handle internal communications and meeting follow-ups to maintain alignment.

Skills

Data management

Reporting

Dashboard creation

Event coordination

Internal communications

Education

Bachelor's degree

Tools

Microsoft Office Suite

Lenel system

Job description

The University of Florida seeks an Executive Assistant II to support the Vice President for Business Affairs at the Main Campus in Gainesville. You will manage calendars, coordinate leadership meetings, prepare briefing materials, and handle confidential communications.

Responsibilities include travel arrangements, reports, dashboards, and project coordination across divisions. Strong organizational and communication skills are essential, with experience supporting senior leaders in a large