Executive Assistant to Vice Chairman — Strategic & Discreet

Hillwood; Dallas (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

FSA

HSA

Vacation time

Sick time

Holidays

Family caregiver leave

Mental health resources

Life Insurance

Disability Insurance

401(k) with company match

Tuition assistance

Associate programs

Job summary

Hillwood in Dallas, Texas seeks a highly organized Executive Assistant to support the Vice Chairman. You will manage a complex calendar, coordinate domestic and international travel, prepare meeting materials, and handle confidential communications with discretion.

The role requires proactive problem-solving, outstanding written and verbal skills, and the ability to interact with senior executives, clients, and partners.

Qualifications

• 5+ years of experience supporting a senior executive or high-level leader in a complex environment.
• Experience managing complex calendars, travel, meetings, and executive communications.
• Real estate, financial services, or professional services exposure is preferred.

Responsibilities

• Manage a complex and frequently changing calendar for the Vice Chairman.
• Coordinate domestic and international travel, including flights and logistics.
• Prepare, organize, and coordinate materials for meetings and presentations.

Skills

Executive support

Calendar management

Communication skills

Discretion

Interpersonal skills

Travel coordination

Problem-solving

Multi-tasking

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Calendar tools

Travel booking tools

Job description

Hillwood in Dallas, Texas seeks a highly organized Executive Assistant to support the Vice Chairman. You will manage a complex calendar, coordinate domestic and international travel, prepare meeting materials, and handle confidential communications with discretion.

The role requires proactive problem-solving, outstanding written and verbal skills, and the ability to interact with senior executives, clients, and partners.