Executive Assistant to Two Founders

SmartMarket Solutions; Clearfield (UT); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Benefits package

Job summary

SmartMarket Solutions seeks an Executive Assistant to work directly with the two founders at our national headquarters. You will help them stay organized, informed, and focused on top priorities.

This high-trust, high-impact role goes beyond traditional administrative work and demands strong judgment, initiative, and the ability to manage multiple moving pieces in a fast-paced environment, with on-site work daily in Davis County.

Qualifications

• 3+ years as an Executive Assistant to senior leadership.
• Strong technical skills with CRM systems, dashboards, spreadsheets, and reporting tools.
• Experience with AI tools (ChatGPT, Claude, etc.).
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive mindset with initiative and anticipation of needs.
• Ability to manage multiple priorities and shifting demands.
• High level of professionalism and discretion.

Responsibilities

• Create and maintain a daily Executive Dashboard using CRM data and key metrics.
• Support founders on projects, priorities, and cross-department follow-through.
• Manage emails and calendars.
• Coordinate internal communications, meetings, and task management.
• Interact with internal teams, agencies, and vendor partners.
• Assist with travel planning, scheduling, and logistics.
• Handle select personal tasks with discretion.
• Step in to keep operations running smoothly.

Skills

EA to execs

CRM systems

Dashboards

Spreadsheets

Reporting tools

AI tools

Attention to detail

Written & verbal comms

Proactive mindset

Multi-tasking

Tools

CRM software

Dashboards tools

Spreadsheets tools

Job description

About Us

SmartMarket Solutions provides a better-than-a-franchise opportunity built on AI managed "micro-stores" that gives entrepreneurs total flexibility in starting and growing their own business in the unattended retail space. We are a 26-year established company with deep roots and a uniquely strong culture — many of our employees have been with us for 20+ years.

We are looking for a sharp, high-level Executive Assistant to work directly with our two founders at our national headquarters.

The Role

This is a high-trust, high-impact role supporting the two founders across a wide range of responsibilities. You will serve as a key partner in helping them stay organized, informed, and focused on the highest priorities.

This role goes beyond traditional administrative work — it requires strong judgment, initiative, and the ability to manage multiple moving pieces in a fast-paced environment.

Responsibilities

Key Responsibilities

• Create, maintain and update a daily Executive Dashboard using CRM data and key business metrics
• Support founders on projects, priorities, and follow-through across departments
• Manage email and calendars
• Coordinate internal communications, meetings, and task management
• Interact with internal team members, outside agencies, and vendor partners
• Assist with travel planning, scheduling, and logistics
• Handle select personal tasks with professionalism and discretion
• Step in where needed to keep operations running smoothly

Qualifications

What We’re Looking For

• 3+ years experience as an Executive Assistant supporting senior leadership
• Strong technical skills (CRM systems, dashboards, spreadsheets, reporting tools)
• Strong AI skills - experience using ChatGPT, Claude, etc.
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Proactive mindset — you take initiative and anticipate needs
• Ability to manage multiple priorities and shifting demands
• High level of professionalism and discretion
• Must be able to work onsite daily in Davis County
• Open to part-time or full-time depending on fit and availability

Additional Information

Compensation & Benefits

• Competitive salary: $80,000 – $100,000/year (DOE)
• Bonus potential
• Benefits package (health, PTO, retirement)
• Opportunity to work closely with founders in a growing, innovative company

Our Hiring Process

We are intentional about who we bring into this role and value clear communication and professionalism.