Executive Assistant to Chief Executive Officer

Executive to CEO; Miami (FL); On-site; USD 65,000 - 80,000; Full time

Job summary

A dynamic executive team in Miami seeks a Personal/Executive Assistant to support founders with administrative, scheduling, and coordination duties. The ideal candidate will handle complex calendars, coordinate travel, and manage personal tasks. This hybrid role offers a salary range of $65,000–$80,000 per year and requires strong organizational skills. Candidates must thrive in fast-paced environments and have at least 2–3 years of relevant experience.

Qualifications

• Experience supporting entrepreneurs or high-performing individuals required.
• Advanced proficiency in Google Workspace is necessary.
• Strong command of English; Spanish is a plus.

Responsibilities

• Manage complex calendars and appointments.
• Coordinate travel and accommodation.
• Organize inboxes and draft correspondence.

Skills

Proactive problem-solving

Time management

Emotional intelligence

Detail-oriented

Strong communication

Education

2–3+ years in Executive or Personal Assistant role

Tools

Google Workspace (Calendar, Sheets, Docs, Drive)

Job description

This range is provided by Executive to CEO. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Personal Assistant / Executive Assistant

📍 Miami, FL (Hybrid – Primarily Remote with On-Site Support 1–2x/Week)

About the Founders

William and Alexis are two high-performing entrepreneurs leading multiple ventures — including Ecom Degree University, a leading online education company helping individuals build profitable e-commerce businesses, and a growing health insurance agency serving clients across the U.S. They are seeking a proactive, detail-oriented, and highly organized Personal/Executive Assistant to bring clarity, structure, and efficiency to their fast-paced personal and professional lives.

The Role

This is a hybrid position blending both personal and executive support. You’ll handle a variety of administrative, scheduling, and coordination duties that ensure both founders can operate smoothly and focus on strategic priorities. The ideal candidate is highly dependable, tech-savvy, and thrives on anticipating needs before being asked.

You’ll work closely with both William and Alexis, alternating between remote administrative work and occasional in-person errands or logistics support around Miami.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, appointments, and daily schedules.
• Monitor and organize inboxes; draft and send correspondence as needed.
• Prepare meeting reminders, reports, and follow-ups.
• Coordinate travel, accommodation, and itineraries (domestic & international).
• Track expenses, receipts, and reimbursements.

Personal & Household Support

• Book personal appointments (grooming, fitness, wellness, etc.).
• Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
• Assist with errands, groceries, and online shopping.
• Manage personal and family calendars to ensure seamless scheduling.

Business Support

• Support with light project management tasks, follow-ups, and reporting.
• Maintain documentation and ensure clarity across all ongoing initiatives.
• Act as liaison between founders and business partners, contractors, or vendors.

What Success Looks Like

After 6–12 months, you’ll be fully integrated as the founders’ right hand — anticipating needs, organizing priorities, and ensuring that both personal and professional operations run like clockwork. You’ll introduce structure and processes that simplify their lives and enable them to stay focused on business growth.

What We’re Looking For

• Proactive and takes initiative — sees what needs to be done before being asked.
• Calm under pressure, thrives in a fast-paced and spontaneous environment.
• Highly organized, meticulous, and detail-oriented.
• Emotionally intelligent and professional in all interactions.
• Communicative and responsive — quick to update, follow up, and report.

Qualifications

• 2–3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role.
• Experience supporting entrepreneurs, executives, or high-performing individuals.
• Strong command of English; Spanish is a plus.
• Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Drive).
• Excellent time management and problem-solving skills.
• Comfortable balancing both business and personal tasks.
• Location: Miami, FL (hybrid — remote + occasional on-site)
• Hours: 8:00 a.m. – 6:00 p.m. EST (must be available and responsive after hours as needed)
• Compensation: $65,000–$80,000 per year (based on experience)
• Contract Type: Full-Time (1099)
• Start Date: Immediate
• Benefits: None currently offered
• Reports To: Founders (William & Alexis)

How to Apply

If you’re an organized problem-solver who thrives on keeping others’ lives running efficiently — and you love working with entrepreneurs in a dynamic, fast-moving environment — we’d love to hear from you.

👉 Apply today and help bring structure, clarity, and success to two visionary founders.

Seniority level: Associate

Employment type: Full-time

Job function: Marketing and Sales

Industries: Advertising Services