Executive Assistant to Three Executives

Planet Pharma; Deerfield (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Planet Pharma is seeking an Administrative Assistant to provide high-level support to three senior executives across their functions. You will manage complex calendars, coordinate meetings and travel, and facilitate cross-functional communications with discretion.

The role requires superb organizational skills, reliability under pressure, and the ability to prioritize competing demands across multiple teams.

Qualifications

• Minimum 3+ years of administrative experience supporting multiple senior leaders.
• Experience managing multiple executive calendars and prioritizing complex schedules.
• Proficiency with Microsoft Office Suite and ability to work with AI-enabled tools.
• Excellent written and verbal communication with high discretion and professionalism.
• Strong organization, prioritization, and time management across competing demands.

Responsibilities

• Provide professional administrative support to three senior executives and their teams.
• Manage and maintain complex calendars across time zones, prioritizing meetings.
• Coordinate meetings, travel, and agendas; prepare materials and logistics.
• Handle correspondence, reports, and presentations with confidentiality.
• Process expense reports, purchase orders, and other admin transactions.
• Support onboarding and interdepartmental coordination as needed.
• Serve as liaison with internal and external stakeholders and executives.

Skills

Administrative experience

Calendar management

Meeting coordination

Microsoft Office

Communication

Discretion

Independent work

Education

High School Diploma/GED

Bachelor’s degree (preferred)

Job description

Planet Pharma is seeking an Administrative Assistant to provide high-level support to three senior executives across their functions. You will manage complex calendars, coordinate meetings and travel, and facilitate cross-functional communications with discretion.

The role requires superb organizational skills, reliability under pressure, and the ability to prioritize competing demands across multiple teams.