Executive Assistant to the VP, University Advancement

Opt For Healthy Living; Fresno, Northern (CA, KY); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Fresno is seeking an Administrative Assistant to the Vice President for University Advancement. Reporting directly to the Vice President, the chosen candidate will provide day‑to‑day office support, perform clerical and secretarial duties, and manage calendars for internal and external stakeholders with discretion and professionalism.

This full‑time, probationary role requires strong written and spoken English, customer service skills, and familiarity with budget

Qualifications

• Strong written and verbal English communication.
• Experience with budgeting policies and expenditure tracking.
• Familiarity with calendars, travel arrangements, and POs.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Word/Excel and Google Apps.

Responsibilities

• Provide day‑to‑day office support to the Vice President for University Advancement.
• Perform clerical and secretarial duties with accuracy.
• Manage calendars for internal and external stakeholders.
• Coordinate projects and assist in planning events and activities.

Skills

Office administration

Calendar management

Customer service

English communication

Budget awareness

Record-keeping

Discretion & confidentiality

Team collaboration

Microsoft Office

Google Apps

Education

High school diploma

3+ years clerical experience

Tools

Microsoft Office

Google Docs/Sheets

DocuSign

Zoom

Ellucian Advance CRM

Calendar software

Job description

California State University, Fresno is seeking an Administrative Assistant to the Vice President for University Advancement. Reporting directly to the Vice President, the chosen candidate will provide day‑to‑day office support, perform clerical and secretarial duties, and manage calendars for internal and external stakeholders with discretion and professionalism.

This full‑time, probationary role requires strong written and spoken English, customer service skills, and familiarity with budget