Executive Assistant to the Provost & Vice President of Academic Affairs

California State University, Fresno; Fresno (CA); On-site; USD 64,694 - 94,246; Full time

Benefits offered by this job

Medical, dental and vision plans

15 paid holidays

Fee waiver education program

Job summary

California State University, Fresno invites applications for an Executive Assistant to the Provost & Vice President for Academic Affairs. The role provides high-level administrative support to the Provost, managing communications, schedules, and complex documentation.

The successful candidate will handle confidential information, coordinate with campus offices, prepare reports, and contribute to an efficient executive office. Onsite work is expected with possible limited remote days.

Qualifications

• Equivalent to a bachelor’s degree and four years of relevant experience.
• Advanced degree may substitute for required experience.

Responsibilities

• Relieve the Provost of administrative details and prepare correspondence.
• Collect, evaluate and interpret data to inform recommendations.
• Lead the executive office staff and ensure prompt responses.

Skills

Confidentiality

Communication

Data analysis

Office software

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Web knowledge

Job description

Executive Assistant to the Provost & Vice President for Academic Affairs (Executive Assistant III)

Compensation and Benefits

The anticipated salary hiring range is up to $6,031 per month (Steps 1‑3), commensurate with qualifications and experience.

The salary range for this classification is $5,797 to $8,445 per month.

This is a full‑time, probationary, exempt position.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.

Job Summary

Under the general direction of the Provost, the incumbent performs a wide variety of high level functions to relieve the Provost of administrative details of the office. The incumbent contributes to a positive work environment. As the lead office staff, the incumbent works with other office staff to assure prompt responses and prepares correspondence and supporting documentation as directed. The incumbent is responsible for collecting, evaluating and interpreting data necessary to make informed recommendations to the Provost.

Key Qualifications

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative issues including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters. Maintain high level of confidentiality in handling student and faculty files.
• Organizational and time‑management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities.
• Strong written and verbal communication skills. Mastery of English grammar, spelling and punctuation.
• Experience with campus governance.
• Mastery of campus software applications such as Microsoft Office, Google Workspace and knowledge of, or ability to learn, Web maintenance software.
• Use of approved digital tools, collaboration platforms, workflow systems, and emerging technologies, including AI‑enabled tools where appropriate and consistent with University policy, to improve accuracy, efficiency, accessibility, communication, documentation, and executive office operations.

Education and Experience

• Equivalent to a bachelor’s degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis. An advanced degree in a related field may be substituted for the required experience on a year‑for‑year basis.

Preferred Qualifications

• Intermediate knowledge of PeopleSoft Financial programs or comparable applications
• Peoplesoft Budget Query knowledge
• Experience supporting an executive‑level office in higher education, public administration, or a similarly complex organization.
• Experience with PeopleSoft, Concur, financial/budget systems, electronic signature/workflow platforms, shared document systems, and/or project management tools.
• Experience supporting accreditation, compliance reviews, audits, executive searches, governance processes, or high‑level institutional initiatives.

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose by contacting the Human Resources Department at (559) 278‑2032.

Title IX

Please view the Notice of Non‑Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at https://www2.calstate.edu/titleix

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions.

(e.g. H1‑B Visas)