Administrative Assistant to the Vice President for University Advancement

California State University - Fresno; Fresno (CA); Presencial; USD 45.000 - 66.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Dental benefits

Vision benefits

CalPERS retirement

Paid holidays

Fee waiver program

Descripción de la vacante

California State University, Fresno seeks an Administrative Assistant to the Vice President for University Advancement. You will provide day-to-day office support, manage calendars for internal and external stakeholders, and handle confidential information with discretion to advance the division’s priorities.

The role requires strong organizational skills, experience in clerical work, and the ability to work with diverse campus partners while maintaining professionalism and service orientation.

Formación

• Completion of a high school program, technical/vocational program, or their equivalents.
• Three years of increasingly responsible clerical, secretarial or administrative office work experience, or an approved combination of qualifying education and experience.

Responsabilidades

• Provide day-to-day office support to the Vice President and the Office of the VPUA.
• Perform a full range of clerical and secretarial duties with discretion and in a confidential manner.

Conocimientos

Office methods

English grammar

Budget policies

Research basics

Expense tracking

Calendar management

Confidentiality

Diversity & teamwork

Program/file management

Policy interpretation

Discretion

Educación

High school or equivalent

3 years clerical/secretarial experience

Herramientas

Microsoft Word

Excel

Google Docs/Sheets

Descripción del empleo

Administrative Assistant to the Vice President for UniversityAdvancement (Administrative Support CoordinatorI)

Compensation and Benefits

The anticipated salary hiring range is $4,047 - $4,295 per month(Steps 1 – 4), commensurate with qualifications andexperience. The salary range for this classification is $4,047 - $5,896 per month.

• This is a full-time (equivalent to 40 hours per week),probationary, non-exempt position.

The CSU system provides a comprehensive benefit package thatincludes medical, dental and vision plans, membership in theCalifornia Public Employees Retirement System (CalPERS), sick andvacation time, and 15 paid holidays a year. Eligible employees arealso able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

Reporting directly to the Vice President for University Advancement(VPUA), this position provides day-to-day office support to theVice President, the Office of the VPUA and UA. The incumbentperforms a full range of clerical and secretarial duties at varyinglevels of complexity that require knowledge of office methods andprocedures and that involve the use of judgment and discretion,including calendaring for internal and external stakeholders. TheAdministrative Assistant is committed to excellence, teamwork,confidentiality and exemplary service in order to support the VicePresident’s priorities and vision for the division.

Key Qualifications

• Knowledge of office methods, procedures, and standardpractices, including principles of customer service.
• Thorough knowledge of English grammar, spelling andpunctuation, and be able to clearly communicate orally and inwriting.
• Working knowledge of budget policies and procedures.
• Knowledge of basic methods for research, analysis, andpresenting information.
• Knowledge and ability to perform expense tracking, travelarrangements, purchase orders and record-keeping methods anddocumentation.
• Thorough knowledge of office systems and ability to use abroader range of technology, systems, and packages. (MicrosoftOffice Suite, Google Apps)
• Experience with calendaring for internal and externalstakeholders.
• Skilled in /Ability:
  • Independently handle multiple work unit priorities and projectsand provide assistance and support in planning and coordinatingprojects, activities, and events.
  • Perform and apply basic mathematical functions of atransactional nature, including tracking and comparing data.
  • Draft and compose correspondence and standard reports.
  • Effectively handle a broader range of interpersonal contacts,including those at a higher level and those sensitive innature.
  • Serve as a resource to students, staff and the community inresponding to inquiries and providing detailed informationconcerning campus news and events.
  • Demonstrated ability to deal appropriately with confidentialinformation, and exercise good judgment on sensitive matters.
  • Work effectively with faculty, staff, and students from diverseethnic, cultural, and socioeconomic backgrounds.
  • Establish and maintain a cooperative working relationship in ateam-oriented environment and promote a positive, service orientedcollegial work environment with those contacted in the performanceof assigned duties.
  • Ability to create and maintain program files, records, andprovide data for review.
  • Learn and interpret a wide variety of complex operations andUniversity Advancement policies and procedures and support themission of the department and university.
  • Work independently and use sound judgment and discretion inestablishing effective business processes and meetingdeadlines.
  • Troubleshoot office administration problems and respond toinquiries and requests related to the VPUA work area.
  • Fundamental writing and presentation skills to effectivelypresent information related to UA programs and/oradministration.

Education and Experience

• Completion of a high school program, technical/vocationalprogram, or their equivalents.
• Three years of increasingly responsible clerical, secretarialor administrative office work experience, or an approvedcombination of qualifying education and experience.

Preferred Qualifications

• A Bachelor's degree.
• Work experience in an academic/educational institution or anon-profit.
• Work experience involving customer service in a professionaloffice environment.
• Work experience involving philanthropy.
• Advanced skills in using Microsoft Word and Excel and/or GoogleDocs and Sheets.
• Experience updating and editing websites.
• Experience with digital applications, such as Zoom, andDocuSign.
• Experience with CRM, currently Ellucian Advance.

Department Summary

University Advancement’s mission is to inspire and increaseengagement and philanthropy for Fresno State by putting thephilanthropic partner at the center of what University Advancementdoes, thereby focusing on the philanthropic partner being the heroof their own story. The division works with students, alumni,friends, and the greater Fresno community to elevate Fresno Statethrough their engagement with the University. Providing engagementand philanthropic opportunities is the primary role of thedivision, which advances Fresno State and elevates Fresno Statestudents, faculty, and the Valley. University Advancement focuseson engaging University constituents with the strong Fresno Statebrand and deepening the bond between students, alumni, friends, andthe communities with the University.

Fresno State

California State University, Fresno is one of 22 campuses in theCalifornia State University System. The University's mission is toboldly educate and empower students for success through our valuesof Discovery, Diversity and Distinction. The current studentpopulation is more than 25,000, including a large percentage ofstudents with diverse and culturally rich backgrounds. TheUniversity serves the San Joaquin Valley while maintaining deepinvolvement with the state, nation, and across the globe. FresnoState is a tobacco-free, smoke-free and vapor-free campus. Metropolitan Fresno, with a multi-ethnic population of over527,000, is located in the heart of the San Joaquin Valley. Thecampus is within driving distance of Yosemite, Kings Canyon andSequoia National Parks, San Francisco, Los Angeles, the MontereyPeninsula, beaches, sailing, lakes, and numerous ski resorts.Fresno boasts one of the most reasonable housing markets inCalifornia and offers a wide array of locally grown fruits andproduce.

Equal Employment Opportunity

California State University, Fresno is an Equal OpportunityEmployer and does not discriminate against persons on the basis ofrace, religion, color, ancestry, age, disability, geneticinformation, gender, gender identity, gender expression, maritalstatus, medical condition, National origin, sex, sexualorientation, covered veteran status, or any other protected status.Reasonable accommodations will be provided for qualified applicantswith disabilities who self-disclose by contacting the HumanResources Department at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Genderor Sex and Contact Information for Title IX Coordinator at https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification

Pursuant to the Jeanne Clery Campus Safety Act, the current AnnualSecurity Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html. The ASR contains the current security and safety-related policystatements, emergency preparedness and evacuation information,crime prevention and sexual assault prevention information, anddrug and alcohol prevention programming. The ASR also containsstatistics of Clery Act crimes for Fresno State for the last three(3) calendar years. Paper copies are available upon request byemailing the Clery Director at [e-mail].

COVID19 Vaccination Policy

Per the CSU COVID-19 VaccinationPolicy , it is strongly recommended that all employees who areaccessing office and campus facilities follow COVID-19 vaccinerecommendations adopted by the U.S. Centers for Disease Control andPrevention (CDC) and the California Department of Public Health(CDPH) applicable to their age, medical condition, and otherrelevant indications. Questions may be sent to [e-mail] .

Mandated Reporter Per CANRA (MPP ONLY if applicable)

The person holding this position is considered a 'mandatedreporter' under the California Child Abuse and Neglect ReportingAct and is required to comply with the requirements set forth inCSU Executive Order 1083 as a condition of employment.

Conflict of Interest (MPP ONLY if applicable)

The duties of this position will include participation in decisionsthat may have a material financial benefit to the incumbent.Therefore, the selected candidate will be required to file Conflictof Interest Form 700: Statement of Economic Interest when theyfirst occupy the position, and on an annual basis, complete ethicstraining within 6 months of appointment, and attend this trainingevery other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part ofthe CSU system, is a State of California Employer. As such, theUniversity requires all employees upon date of hire to reside inthe State of California. As of January 1, 2022, the CSU Out-of-State EmploymentPolicy prohibits the hiring of employees to perform CSU-relatedwork outside the state of California.

Background Check Information

Following a conditional offer of employment, a background check(including a criminal records check) must be completedsatisfactorily before any candidate may start work with CaliforniaState University, Fresno. Failure to satisfactorily complete thebackground check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campuswill be required to undergo a background check for any positionwhere a background check is required by law or that Fresno Statehas identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required todisclose whether they have received a final administrative decisionor final judicial decision determining that they have committedsexual harassment within the last 7 years only after adetermination is made that they meet the minimum qualifications forthe position, and before an offer of employment is extended.Applicants who reach the final stages of the application processmust also sign a release form that authorizes the release ofinformation by the applicant’s current and/or former employers tothe CSU concerning any substantiated allegationsofmisconduct.

Fresno State is not a sponsoring agency for staff ormanagement positions. (e.g. H1-B Visas)

Advertised: 25 Aug 2026 Pacific Daylight Time